Temp Administrative Assistant

Temp Administrative Assistant Recontruct
:

9-months, Full-Time position

TEMA 10 - Starting Hourly Rate: $19.52

To provide general office support and assistance to Service Area management and coordinate front office/Service Area customer service.

• Coordinating the customer service aspect of the Service Area and/or front office.
• Developing customer relationships by listening and understanding the customer (both internal and external), anticipating and providing solutions to customer needs, and giving high priority to customer inquiries and satisfaction.
• Performing administrative duties to assist Service Area management such as scheduling meetings, facilities and service events, composing and distributing correspondence and preparing a variety of documents.
• Providing general front office support including answering telephones, preparing and receiving correspondence, distributing correspondence in a timely manner, maintaining contact information and coordinating work with fellow employees.
• Operating a personal computer, calculator and other standard office equipment, organizing and sorting information in a variety of forms.
• Maintaining physical and electronic documents and records according to specified procedures/systems, physical copies and electronic back-ups of documents and records and managing specified document retention schedule.
• Entering data in physical or electronic records according to specified procedures/systems. Organizing data in a variety of ways to answer questions and create reports in support of management decisions.
• Answering questions and performing basic functions related to one or more municipal programs or processes.
• Supporting others in the use and maintenance of designated hardware and software, troubleshooting problems and correcting system issues.

• Providing services in all areas of expense and revenue processing, tracking and reporting. Keeping office technology programs current and within City policy.
• Acquiring advanced knowledge of software applications and the ability to troubleshoot, maintain and expand system functionality.
• Board organization and support, including attending meetings, creating packets and taking minutes.
• Performing related work as assigned

• Knowledge of standard office procedures dois.