Executive Assistant

Job Summary

The Executive Assistant serves as a strategic partner and primary executive support to the Chief Executive Officer (CEO), while also providing high-level support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO), as well as the Board of Directors.

The Executive Assistant is responsible for managing complex executive calendars, coordinating board governance activities, and overseeing administrative and project-based initiatives that support organizational effectiveness. The role operates with a high degree of autonomy and discretion, handling confidential and sensitive information while exercising sound judgment in planning, prioritizing, and executing work. A comprehensive understanding of organizational operations, governance procedures, and executive-level workflows is required, along with the ability to respond flexibly to changing priorities.

This is a part-time role (up to 30 hours per week) and requires flexibility to adjust schedule as needed to support executive, board, and organizational activities.

• Serve as a trusted partner and primary point of administrative and operational support to the CEO, COO, and CFO
• Proactively manage complex and competing executive calendars, meetings, and priorities, adjusting schedules as organizational needs evolve
• Anticipate executive needs and independently resolve administrative and operational issues to ensure efficient use of executive time
• Act as a liaison between executive leadership and internal and external stakeholders, facilitating clear, timely, and professional communication
• Provide flexible support to accommodate meetings, deadlines, and time-sensitive initiatives that may vary by day or week

• Provide comprehensive support to the Board of Directors and Board Committees, including meeting coordination, agenda development, and governance documentation
• Partner closely with the CEO and Board Chair to compile, review, and distribute board pre-read materials in a timely manner
• Prepare, maintain, and archive accurate board and committee meeting minutes, resolutions, and action items
• Ensure compliance with governance requirements, including maintenance of required Chapter and organizational documentation

• Prepare executive-level correspondence, reports, presentations, and briefing materials with a high level of accuracy and professionalism
• Manage secure electronic and paper-based document systems, ensuring confidentiality, organization, and accessibility
• Coordinate and support special projects and cross-functional initiatives on behalf of executive leadership, tracking timelines and deliverables

• Support HR-related initiatives, including job postings, recruitment coordination, background checks, onboarding, badging, personnel file maintenance, and offboarding
• Assist with operational and administrative functions related to organizational needs
• Coordinate information technology and office support needs, including procurement of computers, office supplies, and equipment
• Serve as a point of contact for administrative and operational inquiries, escalating matters appropriately

• Manage incoming correspondence, communications, and mail, prioritizing and routing items appropriately
• Maintain a professional, organized office environment that supports executive and organizational needs

• Demonstrated experience serving as a strategic partner to executive leadership, with direct support of multiple C-suite executives (CEO, COO, and/or CFO)
• Proven experience supporting Boards of Directors and working within governance structures
• Ability to manage multiple priorities and complex projects simultaneously with minimal supervision
• Exceptional organizational, time-management, and problem-solving skills
• Strong interpersonal skills with the ability to work effectively across a wide range of personalities and functional areas
• Excellent written and verbal communication skills with strong attention to detail
• High level of discretion and…