Admin Asst Inter. Healthcare; Assoc. underfill

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Provide high quality administrative support to select Gastroenterology & Hepatology faculty assigned and coordinate division events.

Administrative duties include but are not limited to, the coordination of meetings, typing required documents, CV updates and reconciling PCards, assisting with division-based projects as assigned and planning and executing divisional events as assigned.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

• Providing administrative support for multiple senior- and junior-level faculty.
  • Prepare biosketches, CVs, letters, PowerPoint slides and create complex charts and graphs, upload manuscripts to journals, draft emails or letters of recommendation, other documents as assigned
  • Maintain accurate electronic and physical files for each faculty; complex calendaring, assist with invited scholar visits and recruits
  • Expedite and monitor clinic and endoscopy resource closings and openings utilizing Qgenda and MiChart; auditing schedules and Outlook calendar monthly
  • Arrange meetings and teleconferences (in-person, virtual and hybrid); set up audio-visual equipment, provide day of support for in-person meetings, arrange complex travel arrangements including international itineraries, and trip itineraries
  • Reconcile P-Card transactions and create expense reports through UM expense system, create non-PO vouchers and office orders via M-Pathways Financials and M-Marketsite
  • Provide back up and support when needed for divisional Grand Rounds
  • Newsletter creation in partnership with Department Marketing team, create monthly Motility schedule, in office mailbox upkeep and management of office signage, scheduling of reoccurring meetings, track and maintain touchdown space signup with divisional lead
  • Troubleshoot basic technical issues or partner with IT support
• Engage in high-level verbal and written communications; confidentially. Management of all communication, including emails, in a timely and professional manner with strong attention to detail. Providing excellent customer service to both internal and external contacts.
• As part of the administrative team, collaborate with other GI & Hepatology administrative assistants including answering internal and external phone calls, and rotating weekly responsibilities including sorting and distributing division mail and faxes, physician lab coats, etc.; participating in team meetings; assisting team members and providing coverage during team member absences and vacations; participating in divisional special projects and assignments;
  Continuous improvement to administrative protocols and strict adherence to all UM policies and procedures. Create and maintain shared files for communication to…