Registrar​/Administrative Assistant - SES

Purpose:

The Registrar provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Registrar works closely with the staff and administration of USD
385.

• One year college or technical school.
• One year experience as a secretary.
• Demonstrated typing and filing skills.
• Experience in using various computers and computer programs.
• Desire to continue career improvement.

Supervisor:
Principal

• Assist with computer entry during enrollment.
• Input new student information, schedules, make schedule changes, and print schedules.
• Request records from previous school for all new students.
• Input enrollment course selection, teacher name changes, and room number changes in computer.
• Assist counselors' office with schedule changes.
• Update parent information in computer.
• Prepare student documents as requested; the court system, educational verifications, agencies, military branches, etc.
• Check schedules for enrollment errors and schedule problems.
• Enroll new students throughout the school year. Check computer information, make cumulative folder, input transcript, and request records.
• Notify teachers of transfer grades.
• Provide district office with student withdrawal information as they are incurred.
• Confirm accuracy of all 9-week grades in computer, check for errors, and make necessary corrections.
• Oversee the file management of incoming, current and withdrawn students.
• Coordinate report card distribution.
• Work with principal on annual building and discipline reports.
• Collect and prepare documentation for annual count day and subsequent state auditor.
• Serve as school coordinator for student records in State mandated database: KIDS.
• Other duties as assigned by the principal