Administrative Assistant

Position: Administrative Assistant 1 (090144)
Job Description

If you have already applied for this position, there is no need to reapply. We are extending post to gain a larger applicant pool.

The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (DHS&EM), Administrative Team is recruiting for an Administrative Assistant 1.

This position is in the General Government Bargaining Unit (GGU) at a range 12.

This position is open to Alaska Residents only.

Please check our Definition FAQ to determine if you qualify.

What You Will Be Doing:

This position provides in-depth administrative support to the Division of Homeland Security and Emergency Management (DHLS&EM), including office management, policy implementation, travel coordination, payroll, human resources, fiscal oversight, and assistance during emergency and disaster response activities, ensuring smooth organizational operations and effective emergency management.

Our Mission and Culture:

The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.

Benefits of Joining Our Team:

Joining our Disaster Assistance team means you'll be at the forefront of helping Alaskans impacted by emergencies while fostering a resilient and prepared community. This dynamic and fast-paced role involves time-sensitive decision-making and adaptability to ever-changing circumstances. You will also benefit from paid leave accrual, a variety of retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

The Working Environment You Can Expect:

DHS&EM is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to both an on-site café and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

Who We Are Looking For:

* Writing:
Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience

* Computer

Skills:

Uses computers, software applications, databases, and automated systems to accomplish work.

* Self-Management:
Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior

* Flexibility:
Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

* Attention to Detail:
Is thorough when performing work and conscientious about attending to detail

To learn more about the Division of Homeland Security and Emergency Management and the Disaster Assistance Section, visit:(Use the "Apply for this Job" box below)..gov

To view the general description and example of duties for the position please go to the following link:

If you can see yourself in this role, we encourage you to apply!

* NOTE
* SPECIAL NOTICE - JBER (BASE) ACCESS
* NOTE
* The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment.

If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.

Special

Note:

In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with…