Administrative Assistant ; PCN

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS!

The Department of Labor and Workforce Development, Division of Employment and Training Services, is recruiting for an Administrative Assistant 2 located in Anchorage! No Cover Letter Required!

This position is in the General Government Unit (GGU) at a Range 14.

The Administrative Assistant 2 at the Anchorage Midtown Job Center plays a vital role in the daily operations of two Job Centers in the Anchorage/Mat-Su Region and contributes to program services across other regions.

Duties include:

• Accounting and Financial Management:
  Create financial expenditure status reports to share with Management; update, analyze, audit and reconcile payments (travel, contractual, supplies, equipment, and grant line) in a case management system; advise management of potential financial over‑expenditures and available balances within various program fund sources; process and track invoices for payment; track and reconcile credit card payments.
• Personnel and Payroll Support:
  Biweekly timekeeping; provide assistance to hiring managers with recruitment, schedule interviews, coordinate personnel paperwork, and onboard new hires.
• Procurement and Inventory: create Supply Requests (purchase orders), purchase supplies and equipment; complete inventory, and process and reconcile travel for job center clients and staff.
• Special Projects and Office Support:
  Event coordination assisting in planning job fairs, conferences and meetings; maintain calendars, respond to public inquiries and coordinate conference rooms and shared calendars; supervise MASST and volunteer participants in clerical duties and training.

The Department of Labor and Workforce Development, Division of Employment and Training Services’ mission is to provide labor exchange, employment and training services, and unemployment insurance to Alaskans and Alaska businesses to advance opportunities for employment and provide economic stability for communities in Alaska. The Anchorage Midtown Job Center team is a dynamic professional staff with diverse roles and expertise and are cross trained to work together to develop a successful workforce.

Our core values are Integrity, Teamwork, Respect, Customer Service, Communication, Excellence, Training, and Creativity.

This position is the backbone of the organization and provides vital support to staff and customers in the job centers. The Department of Labor & Workforce Development has multiple professional development and promotional opportunities, and we pride ourselves on developing our staff for career advancement. The work schedule consists of 7.5-hour days, with a 37.5-hour workweek. The State of Alaska offers 11 paid holidays per year in addition to generous paid leave accrual, a comprehensive health benefits package, and a competitive retirement plan.

Upon passing probation, you will be eligible for an Alternate Work Week Schedule that will provide every other Monday or Friday off.

The Anchorage Midtown Job Center has plenty of free parking and is surrounded by restaurants and grocery stores, which makes getting out of the office for lunch or a short break very convenient and time efficient. This customer service driven position is full of variety with ever-changing priorities and assignments and involves extensive contact with staff and customers via phone, email, video, and face‑to‑face.

We are interested in candidates who possess some or all of the following position specific competencies:

• Clerical
  :
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms
• Manages and Organizes Information
  :
  Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Self-Management
  :
  Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works…