Chambers Judicial Assistant ; COA - ACS 's

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY. IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE, PLEASE STOP NOW.

Personnel rules will be applied to determine step placement for the successful internal candidate.

Active participation in the issuance of written decisions and orders by proofreading drafts, incorporating approved edits, preparing opinion caption pages, and coordinating with the Clerk’s Office to submit final dispositions to publishers.

Finalize conference agendas and oversee case tracking for statistical reporting. Review and place cases on multiple weekly panel conference agendas, publish and circulate agendas to internal court users, ensure all case materials are available for conferences, verify the accuracy of post-conference dispositions, update case records, monitor case progression, and ensure compliance with the six‑month rule.

Comprehensive administrative support to the assigned judge by assisting with supervision of chambers staff, managing bi‑weekly payroll submissions and judicial pay affidavits, coordinating work assignments with law clerks and staff attorneys, liaising with the Clerk of the Appellate Courts and Human Resources, supporting annual law clerk, and handling travel arrangements and related reimbursement requests.

• Ability to establish priorities, perform assignments independently, and maintain confidentiality.
• Substantial experience editing and proofreading professional documents.
• Ability to monitor the work and deadlines of judicial law clerks.
• Experience developing and maintaining cooperative working relationships with a wide variety of individuals.
• Ability to understand and carry out oral and written directions following a minimum of explanation.
• Ability to communicate complex information about policies and procedures.
• Experience maintaining office files and/or records systems.
• Ability to handle with courtesy and tact a wide variety of court system contacts, in writing and in person.

Graduation from high school or completion of a General Education Development (GED) certificate. Three years of progressively responsible, fully qualified work experience as an administrative assistant.

Substitution options:
- Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
- A Bachelor’s degree from an accredited college will substitute for one year of the required administrative assistant work experience.
- Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

Full‑time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one‑hour lunch break.

Attach a professional letter of interest to your application before submitting it online. If you are unable to attach it to your application, email it to recruitment. Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

Failure to submit a letter may disqualify you from consideration for an interview.

• 12 paid holidays.
• Medical, dental, and optional vision coverage.
• Employer‑paid life insurance.
• Public Employees Retirement System (PERS).
• Alaska Supplemental Annuity Plan (SBS).
• Alaska Deferred Compensation Plan.
• Personal leave accrued for vacation, illness, or personal needs.

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.