Administrative Assistant

WE ARE APICDA

APICDA is strengthening local economies and infrastructure development to support commerce in six remote villages in the Aleutian‑Pribilof region of Alaska. Come tackle unique problems alongside talented coworkers and community residents. We’re large enough that you will focus on meaningful, complex challenges, but small enough that you can make a rewarding impact. See your work make a true difference in people’s lives.

APICDA is an Equal Opportunity Employer offering a great work environment with a compelling mission, professional development, competitive compensation, and the opportunity to travel. We are eager to meet people that believe in our mission and can contribute to our team in a variety of ways. Even if you don’t feel that you meet every single requirement, we still encourage you to apply.

Reports to:

Director of Community Programs
Status:
Regular, Full-time, Nonexempt

Location:

Onsite, Anchorage AK
Work Week: 8 hours per day, 5 days per week, Monday-Friday

The Administrative Assistant provides crucial administrative and clerical support to the staff across all departments in the Anchorage office for APICDA, AJV, and their subsidiaries. This role is essential for the smooth operation of the office, encompassing everything from general office maintenance to assisting with the preparation of reports for the Board of Directors. This is an excellent opportunity for a highly motivated individual looking to develop their administrative skills while making a significant contribution to the organization's success.

The Administrative Assistant reports directly to the Director of Community Programs.

• Manage the front desk, including greeting visitors, answering incoming calls, and directing inquiries to the correct staff member or department.
• Provide general administrative support, such as handling incoming and outgoing mail, managing staff calendars, and coordinating meetings.
• Maintain and organize administrative documentation, including both hardcopy administrative folders and electronic filing systems.
• Assist with event planning and coordination as needed.
• Ensure the office is consistently well‑stocked with supplies and equipment. This involves purchasing supplies, keeping the storage area organized, tracking invoices, and adhering to established budgets.
• Maintain the general neatness and orderliness of the office space, including managing refuse and recycling disposal.
• Manage travel arrangements for staff and clients, which includes maintaining traveler profiles, booking transportation and lodging, communicating detailed travel itineraries and confirmations, and providing other travel‑related support.
• Contribute to overall team success by proactively offering assistance to colleagues when time permits.
• Perform other duties as assigned.

Work is performed in a professional office environment with a variety of individuals having differing functions. Position routinely uses standard office equipment. Periodically required to drive to perform certain tasks.

The physical demands of this position require speaking and listening, sitting, standing, climb stairs, and walking. Ability to lift items weighing less than 50 pounds. Ability to maintain assigned work hours in a 40‑hour Monday‑Friday work week environment with the occasional requirement to work after‑hours. Additionally, must be able to understand instructions, handle conflict and make effective decisions. Must have the ability to effectively work with various personalities and work styles in a dynamic work environment.

• High school diploma or equivalent

• Minimum two years of experience in an office setting, office administration experience preferred.
• Proficient working knowledge in computer software applications: word processing, spreadsheets, database, and presentation software.

• Excellent customer service skills with a focus on maintaining a professional demeanor.
• Self‑motivated and ability to work independently.
• Effective verbal and written communication skills.
• Able to collaborate effectively with others.
• Strong organizational skills and ability to prioritize work effectively to meet deadlines.
• Willingness to learn general knowledge of APICDA communities, geographical locations, fisheries, and tourism, Alaska Native organizations, or non‑profits.

• Must have a valid driver’s license and be insurable under APICDA’s insurance policy.

• 401(k):
  Employer matching up to 10%
• Paid Holidays: 10 days per year
• Paid Time Off: starting at 20 days per year, based on a biweekly accrual of 6.15 hours
• 75% Employer paid medical, vision, dental for employees and their qualified dependents.
• 75% Employer paid life insurance
• Annual bonus based on performance
• Education, training and professional development program