Director's Executive Assistant - Range​/NON

Job Overview

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT:
Purchasing

HOURS OF WORK:
Monday through Friday, 8:00am - 5:00pm

LOCATION:
City Hall - 632 West 6th Avenue, 5th Floor

• Under the direction of the Purchasing Director, provides advanced level administrative and executive services.
• Prepares plans, schedules and performs a wide variety of administrative and clerical work for the Department.
• Processes and monitors Assembly and Information Memorandum through OnBase system.
• Coordinates and schedules department meetings.
• Manages the Purchasing Director's calendar to include scheduling and planning meetings.
• Monitors and maintains incoming and outgoing projects, correspondence, files, policies and procedures, and confidential employee related matters for the Purchasing Department.
• Maintains positive and professional working relationships within the Department, the Municipality and the public.
• Responsible for the procurement of all office equipment and supplies for the Department.
• Maintains new vehicle titles and retirement of such titles for the MOA (excluding AWWU).
• Secures all Department related travel arrangements.
• Develops, monitors, and reviews budget functions; audits, and ensures proper disbursement and/or return of bid bonds, performance and payment bonds, surplus sale/ auction proceeds.
• Performs personnel and payroll transactions.
• Performs as Work Leader for support staff.
• Provides support to the P Card Administrator as requested.

• High school diploma, GED or equivalent AND six (6) years of experience in the field related to the position.
• OR Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline AND four (4) years of experience in the field related to the position.
• OR Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline AND two (2) years of experience in the field related to the position.

• Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire.
• State of Alaska Notary Public Commission within 30 days of hire.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://(Use the "Apply for this Job" box below). E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and/or licenses must remain current for the duration of employment.

Veterans who wish to be considered for interview preference must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference must attach proof of current service to the application. Proof of current service must show the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command, and unit of assignment.

The minimum qualifications of the position must be met for preference consideration.

Once an applicant clicks on the "Apply" link below, they will be directed to the Government Jobs website to log into their existing account or create a new account. Applicants will create or review their profile, make any updates necessary, and submit their application from their…