Executive - Administrative Specialist; Exempt

Job Description

Are you an organized professional with a high level of initiative and strong communication and interpersonal skills?
Are you interested in working with a driven team, focused on promoting a healthy economy, strong communities, and protection for consumers?
Do you enjoy providing administrative assistance to Executive Leadership? If so, this fully exempt Administrative Specialist position within the Department of Commerce, Community, and Economic Development, Alaska Broadband Office (ABO) may be for you!

The ABO, where you will be working, is located on the 15th floor of the Atwood Building in Anchorage, where you will enjoy a panoramic view of downtown Anchorage, Mt. Susitna aka Sleeping Lady, and the Knik Arm. Great dining, shopping, the Park Strip, Anchorage Museum, and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.

• Manages the Commissioner's Office front desk as the main point of contact on a daily basis.
• Serves as the point of contact for the public and internal stakeholders, providing guidance and technical assistance.
• Under the direction of the AOM, updates ABO’s website, updating content, posting meetings notices, program fact sheets, public resources, current news, and other relevant information.
• Acts as the Director’s Executive Assistant, assisting with scheduling meetings, document creation, data gathering, and provides assistance to other ABO staff on special projects as needed.
• Independently manages travel arrangements for ABO staff, including processing travel authorizations and reconciling expenses. This includes booking rural and ultra rural travel, which may include a variety of transportation types which will require research and coordination.
• Manage the Travel Plan budget, ensuring planned travel is moving forward, adjusting the plan for unanticipated changes, and reporting to the AOM the monthly status and any potential challenges that would require budgetary changes.
• Provides administrative support for meetings, including scheduling, invites, technological assistance, creation of the agenda, taking meeting minutes, and distribution of meeting packets.

This person must consistently demonstrate a high degree of professionalism, initiative, judgment, independent action, organization, tact, discretion, confidentiality, and work independently with minimum direction. This position may require travel.

• Four years of work experience as a Secretary, Executive Secretary, Administrative Assistant, Law Office Assistant, or the equivalent.
• A bachelor’s degree is preferred, but not required.

• Please submit a current and professional resume that includes all of your work history (if not already listed in your application); and
• Cover letter per instructions below. This cover letter will be used to determine which applicants will move on to the interview process.

• The cover letter must address (in detail) each of the position-specific competencies to determine if the applicant has the requisite experience.
  • Please refer to the seven bullet points listed under the "What you will be doing" section of the job posting for this reference.
  • The position requires extensive communication skills, both verbal and written. The applicant must demonstrate the ability to write in a manner indicating their ability to clearly communicate ideas, intent, and direction.
• The cover letter should be formatted in the traditional letter style complete with date, inside address, subject line, salutation, body of letter, complimentary close, and signature block. Applicants are advised to pay particular attention to spelling, punctuation and grammar.
• In one paragraph or less, include why you think you would be a good fit for this position.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or  in Juneau or TTY:
Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK . The State of Alaska is an equal opportunity employer. Contact Information

Naomi Johnston, Administrative Operations Manager

Phone:

Email: naomi.johnston