Administrative Services Manager - Police Department

Anaheim Police Department is accepting applications for an Administrative Services Manager
. The successful candidate will direct, manage, supervise and coordinate assigned administrative service program activities and operations in the police department. This will include budget development, administration and analysis, financial analysis, grant administration, payroll, purchasing, and/or special staff projects; to coordinate assigned activities with other divisions, outside agencies, and the general public; and to provide highly responsible and complex staff assistance to the Chief's Executive Committee.

Ideal candidate will have progressive professional administration and management analysis experience plus a minimum of two years supervisory experience. A bachelor's degree in public administration, criminal justice, or finance is highly desirable. Professional experience working in a police department is highly desirable.

• Assume management responsibility for assigned administrative service program including budget development, administration and analysis, financial analysis, grant administration, payroll, purchasing, and/or special staff projects.
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
• Plan, direct, coordinate, and review the work plan for assigned administrative services staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Oversee and participate in the development and administration of the division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
• Manage and participate in the development and administration of the department’s annual budget; work closely with department management and management of the Budget Division of the Finance Department to ensure an accurate and complete department budget.
• Provide management with accurate and complete financial information, including financial statements, variance reports, cash flows, financial projections and statistical reports; supervise compliance with all accounting and financial requirements in accordance with generally accepted accounting principles; monitor capital and operating expenditures and revenues and make timely recommendations for corrective actions.
• Work closely with department management, including senior management, in the development, implementation and on-going evaluation of management processes related to budgetary and financial issues of the department; continuously evaluate processes currently in use to determine redundancy, effectiveness and necessity; create ideas to enhance productivity; develop systems to enhance workflow and communications throughout the department.
• Manage, direct, and supervise the department’s payroll processes and procedures; ensure biweekly payroll activities are accurate and within the scope of all city policies, procedures, rules, and Memorandums of Understanding and all external legal requirements.
• Manage, direct, and supervise all department purchasing activities to ensure adequate funds are available and processes meet City policies, procedures, and rules; facilitate long term planning processes to ensure funding for large and critical operating, staffing, and equipment expenses.
• Manage, direct, and supervise federal and state grant administration activities; ensure department staff remains active and diligent in the pursuit of alternative funding sources for programs, staffing, and equipment; ensure existing grants are administered in accordance with federal,…