PartTime Legal Billing Specialist

We are looking for a seasoned Billing Specialist to become part of our business litigation law firm on a part-time (20-25 hours a week) basis. The successful candidate will possess a strong background in handling law firm billing processes, from initial review through to timely collections, specifically in a law firm environment. Key qualities include the ability to actively manage the firm’s receivables, collections, retainer replenishment, invoice generation, and maintenance of client expense accounts;

strong phone skills and customer service; excellent teamwork; a client-focused mindset; meticulous attention to detail; and exceptional written and verbal communication skills.

• Review time entries for quality and timeliness; generate and edit pre-bills; collaborate with the legal team to finalize invoices accurately.
• Send final invoices to clients promptly and monitor payment statuses.
• Track billing and collections metrics, sharing updates with the owner for weekly action.
• Process incoming and outgoing payments according to the firm’s policies and schedules.
• Manage retainer/trust accounts, auto-replenishments, and installment payments, ensuring active matters are funded.
• Oversee and track AR reporting and lead strategic collections efforts as per the firm’s AR SOP.
• Address client questions/concerns related to billing and payment professionally and provide helpful solutions.
• Work with clients, merchant service providers, and credit card companies to resolve disputes and requests for chargebacks or refunds.

• Proven track record of sound judgment and creative problem-solving.
• Excellent written and verbal communication skills.
• Successful experience with hourly billing and collections in a law firm is required.
• Strong project management skills with the ability to deliver outcomes within set timelines and budgets.
• Proficient in data tracking, organization, and analysis using databases or Excel.
• If you are a self-motivated professional with a passion for billing and collections, we want to hear from you! Apply now to join our growing team and make a difference in the lives of clients.
• Familiar with Clio.
• Actively manage the firm’s receivables, collections, retainer replenishment, invoice generation, and maintenance of client expense accounts.

$25 - $30 hourly