Benefits Analyst; Onsite - Anaheim, California

About Willdan

Willdan Group, Inc. is a nationwide provider of professional technical and consulting services to utilities, government agencies, and private industry. Willdan's service offerings span a broad set of complementary disciplines that include electric grid solutions, energy efficiency and sustainability, engineering and planning, construction, and municipal financial consulting. For additional information, visit Willdan's website at

Willdan is currently looking for a Benefits Analyst in our Anaheim, CA office, this role is onsite and will report to the office Monday-Friday. The Benefits Analyst will report to the Director of Benefits, assist with the administration of all benefit plans including:
Group Health (both fully and self-insured plans), HSA, Dental, Vision, Life/AD&D, Disability, 401(k), FSA, Commuter Benefits, Wellness Program, ESPP, COBRA, ancillary benefits, and leave of absence administration. The Benefits Analyst strives to support the employees of the organization to optimize the organization's goals and achievement of business objectives, while supporting the administration of company plans and assisting employees with questions.

• Monitors benefits email inbox and is responsible for determining how to route, research, resolve and/or respond to inquiries from employees, management and vendors regarding benefit program matters. Responsiveness is of the utmost importance; therefore facilitation must be completed in a timely manner and no later than the same business day. Responsible for elevating inquiries to Director of Benefits or other department team members as appropriate.
• Assists with administering the weekly, bi-weekly, monthly, quarterly, and annual benefits fundings, billings, and other invoiced payments, including submissions to Finance for payment.
• Present the weekly benefits portion of new hire orientation in rotation with other staff members on Friday mornings.
• Assists with the collection of health insurance premiums from employees that are on a non-paid status or absent/not working. This includes reaching out to employees and coordinating with accounting department team members.
• Audits beneficiary designations on Life, AD&D insurance and 401k plans on a quarterly basis and facilitates outreach to participants that haven't designated a beneficiary.
• Serves as backup support for the compliance and administration of the company leave programs, including: FMLA, PDL, CFRA, PFL, individual city and state mandated leave programs and programs facilitated by a Third-Party Administrator (TPA).
• Audits Health Savings Account (HSA) enrollments to verify that employees that are eligible to receive the company contribution are enrolled. Coordinates resolution of discrepancies, if any are found.
• Monitors ACA and MEC compliance and ensures that eligible employees are offered health insurance coverage on an ongoing basis. Assists with audits performed on 1095-C forms for accuracy and edits if incorrect, by the established deadline.
• Assists with annual Benefits Open Enrollment, which includes communications to employees, editing and reviewing Benefits Guides, employee meetings, validating benefit deductions, user acceptance testing, dual enrollment period, and managing questions/issues after Open Enrollment has ended.
• May support other department staff as backup to calculate catastrophic illness sick pay for eligible employees on leave (if applicable) and coordination of payments with payroll, based on wage supplement programs and eligible state disability programs.
• Assists other department staff and company management as needed in the coordination of the ADA accommodation interactive process, including travel and ergonomic evaluations, etc. This may include collaboration and support of return-to-work effort of injured workers.
• Supports annual 401k plan audits and administration. Oversees 401k loan administration process to ensure that repayment deductions are executed correctly per the amortization schedule. Monitors 401k loan process notifications to address delinquent loans.
• Attends 401k Investment Committee meetings as an observer.
• Assists with open enrollment process for Employee Stock Purchase Plan twice a year.
• Responsible for distributing the monthly wellness newsletter to all company employees.
• Serves as backup support for compliance, reporting and payment submission for activities relating to the San Francisco Health Care Security Ordinance (SF HCSO).
• Provides general human resources department support, as needed and as assigned by management. Additional duties and responsibilities may be assigned by supervisor, as business needs dictate.
• Operates every day with safety as the top priority for self and other employees, takes proactive measures to ensure a safe work environment. May be involved in addressing safety issues, initiatives and training for business units and worksites as needed in collaboration with the Environmental Health and Safety…