Project Administrator; Construction

KHS&S, one of the largest specialty wall and ceiling contractors in the U.S., is seeking a detail-oriented Project Administrator to support project teams from job start through closeout. This role is critical to keeping contracts, billing, insurance, and documentation organized while supporting smooth project execution.

• Set up and maintain contract files per job. This includes contracts, insurance, and general documentation.
• Coordinate the ordering of payment and performance bonds, riders, consent of surety bonds, etc., as required.
• Partner with payroll department in enrollment and reporting requirements for certified payroll/OCIP.
• Receive, reconcile, prepare for signature, post and return original SCOs received from the customer. Update the schedule of values if specific forms are required.
• Obtain billing percentages from the Project Manager monthly and prepare invoice.
• Process and submit all required billing documents to client and enter in the accounting system.
• Assist in the collection of lien releases from vendors/subcontractors, as needed.
• Maintain Sub-Subcontract/Purchase Agreement files and logs per job.
• Process Sub-Subcontracts/Purchase Agreements and track their return.
• Track insurance, lien releases, OCIP, certified payroll, and sales tax accrual monthly.
• Reconcile contract/payments when retention billing is received and collect close‑out documentation.
• Reconcile contract/payments and prepare retention billing.
• Prepare General Contractor required close‑out documentation when retention is billed (i.e. warranties, final lien releases, etc.).

• 3+ years of administrative experience (construction preferred)
• Experience in construction project billing highly preferred
• Strong attention to detail and ability to manage multiple projects
• Excellent written communication and document formatting skills
• Proficiency in Microsoft Office (Bluebeam a plus)
• High school diploma required, Associate’s or Bachelor’s preferred

KHS&S offers a competitive compensation and benefits package, including 100% paid employee health insurance, 100% paid life insurance (equal to annual salary), retirement savings account, tuition reimbursement, vacation/sick/charity paid time off, 10 paid holidays, an Employee Stock Ownership Plan, and employee development opportunities. KHS&S Contractors is an Equal Employment Opportunity Employer.