Receptionist​/AP Clerk

Overview

Description

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retrofit construction; provide continuous education to our employees; lead the industry with innovation and technology.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet visitors, vendors, delivery at front desk
• Answer and direct all incoming calls to correct extension
• Setup new vendors / update existing vendors
• Maintain vendor and invoice files
• Review and input invoices into accounting system
• Review and analyze Accounts Payable (AP) aging report - monthly
• Review and analyze Purchase Order (PO) report - monthly
• Monitor accounts to ensure payments are made within terms
• Review vendor statements for missing invoices
• Correspond with vendors and respond to inquiries and resolve invoice discrepancies
• Request Certificate of Insurance for vendors
• Process monthly credit card payment transactions made to vendors
• Post outgoing mail and distribute incoming mail
• Track & order office supplies
• Regular attendance and timeliness
• Perform other duties as assigned

• Knowledge of Microsoft Office
• Knowledge of office administration and procedures
• Attention to detail and accuracy
• Organization skills
• Multi-task oriented
• Good communication skills
• 10-key skills

• 1 High school diploma or equivalent experience required
• 1-3 years accounts payable experience
• 1-3 years receptionist experience