HR Specialist – Europe North

HR Specialist – Europe North

The HR Specialist leads the management of HR administrative processes for the assigned business units at the country level with multiple legal entities. This includes all HR processes that fall outside the HR Operations ownership, such as local events planning, reporting, metrics, management of Expats/Impats, audit readiness, tax-related processes, and projects within assigned business units. This position serves as a key team member on the Division/Function HR team and acts as the central resource for the Director HR – Europe North in planning and executing HR strategies and priorities across the division.

The HR Specialist leads the coordination of work across the Division/Function HR team and project manages large-scale change projects and processes (i.e., talent strategy work, culture strategy plans, people processes).

Location: The candidate may be based in either our Amsterdam office or our Malmö office, offering flexibility and the opportunity to collaborate with diverse teams. This is a hybrid model that requires the candidate to be in the office at least 3 days per week.

• Project manages critical HR projects and processes. This includes coordinating the work to execute HR processes (i.e., lead our yearly Great Place to work application process, Merit/bonus process etc.) as well as HR projects (i.e., Caring for our Culture work, talent initiatives, employer Award applications).
• Ownership of continuous improvement of country policies and projects such as employee handbook updates and legal reviews, meeting governmental obligations, handling of sick leave/absence management etc.
• Leads and serves as the project manager for the coordination of work to support organizational change projects, in partnership with HR Operations and the HR Business Partner team. This includes support of process optimization, further reducing unwanted complexity, benefits related projects, agency transitions, etc.
• Partners with HR Leaders to assess reporting needs for Division/Function and oversees the coordination of the reporting (that is not produced by HR Operations) including creating divisional/functional reports and the coordination of reports received from HR Operations for the use in updating local scorecards and business reviews.
• Collates department highlights and tracks progress against workplans and objectives for Divisional/Functional HR Projects on country level.
• In alignment with COE guidelines, oversees the management of the geographic Q12 process, our yearly employee engagement survey. Partners with the HRBPs and HR Ops to ensure pre-survey data accuracy, fielding, distribution of survey results, tracking of action planning, creation of reports and acting as the Super User for the assigned business units.
• In partnership with the HRBPs supports the assigned business units with regards to the Gallup administration including registering employees for Strengths Finder, creating Team Blends, pulling Strengths Finder results, requesting missing profiles, interfacing to receive and monitor congruency reports as volume warrants.
• Processes and validates year-end bonus planning and payout on country level
• Responsible for managing and running our monthly induction day program for new hires.
• Manages additional projects or responsibilities as required.
• Hiring, engaging and leading of our intern within the sub-team.

• Bachelor’s degree or equivalent experience.
• Demonstrated high level of proficiency in Microsoft Outlook, Word, Excel and PowerPoint. Including complex document creation (e.g. mail merges), complex spreadsheet creation (e.g. VLOOKUP) and polished presentation creation.
• Experience in creating reports, assessing, manipulating and presenting data in various usable formats is essential.
• Demonstrated ability to build relationships and influence at all levels of the organization and across multiple functions.
• Proven ability to drive execution while always meeting deadlines.
• Must be outcome driven and taking responsibility/accountability for tasks.
• Ability to produce quality work while, prioritizing multiple simultaneous deliverables and working in a…