Finance & Operations Coordinator

Finance & Operations Coordinator (0,8 FTE)

Location:

Metabolic Institute – Amsterdam, Netherlands (Hybrid)

Metabolic Institute builds collective intelligence around global sustainability challenges. We connect research, policy, industry, and civil society to accelerate systemic transitions in areas such as bioeconomy, food systems, land use, urban systems and circular economy. We are a growing, mission-driven organisation with an international team working in large EU consortia, and we expect continued growth in the coming years.

Our work is largely funded through long-term EU programmes, including Horizon Europe, complemented by philanthropic and commissioned projects. As we move toward 2030, we are strengthening our financial and operational foundation to match the increasing size and complexity of our portfolio.

We are looking for a highly structured and proactive Finance & Operations Coordinator to support our expanding EU-funded portfolio and help build long-term financial resilience within a growing organisation.

The Finance & Operations Coordinator ensures financial integrity, operational efficiency, and compliance across the Institute. The role combines financial administration, EU grant management support, contract oversight, HR administration, and management reporting.

This is a pivotal role in a scaling, mission-driven organisation.

Financial Management

• Maintain accurate bookkeeping in coordination with the external accountant.
• Process invoices, payments, and expense claims.
• Prepare monthly financial reports (income/expenses vs budget).
• Maintain rolling cashflow forecasts.
• Monitor liquidity and reserves.
• Coordinate VAT, payroll tax, and annual reporting compliance.

EU Grant & Contract Management

• Support budgeting and financial setup of Horizon Europe and other EU projects.
• Support project management: including project budgets, burn rates, and eligible costs.
• Support financial reporting to the European Commission and consortium partners.
• Maintain audit‑ready documentation (timesheets, invoices, procurement files).
• Serve as a financial contact point for EU partners.
• Maintain contract and grant register.

Operations & HR Administration

• Support HR administration and payroll coordination.
• Maintain personnel records in compliance with Dutch regulations.
• Oversee software licenses and subscriptions.
• Maintain structured digital filing systems.
• Support governance and statutory compliance.

Required

• 4+ years of experience in finance and/or operations roles.
• Experience with EU-funded projects (Horizon preferred).
• Strong budgeting and cashflow management skills.
• Experience working with accountants and auditors.
• Knowledge of Dutch financial compliance.
• Advanced Excel skills.
• Strong organisational skills and attention to detail.
• Fluency in English.
• Dutch strongly preferred.

Preferred

• Experience with Horizon Europe financial reporting.
• Experience in a non‑profit, research, or consultancy environment.
• Familiarity with EU audits.

What We Offer

• A key role in a mission-driven organisation working on systemic sustainability transitions.
• High level of autonomy and responsibility.
• Hybrid working model in the Netherlands.
• Competitive salary aligned with experience and EU finance expertise.