Administrative Assistant II

Overview

The Debbie and Jerry Ivy College of Business at Iowa State University is seeking an Administrative Assistant II. If organization is your forte and you're eager to learn and take initiative, this position is tailor-made for you. Reporting directly to two Department Chairs and serving as backup support for others, you ll be instrumental in ensuring efficient administrative operations within the academic departments of the Ivy College of Business.

Your contributions will be marked by sound judgment, a commitment to confidentiality, and excellent interpersonal and communication skills.

In this pivotal role, you ll provide high-level administrative support and oversee administrative functions for the Departments of Accounting and Finance. As an Administrative Assistant II, you ll leverage your expertise to provide executive-level administrative support to the department chairs, faculty members, and students. Specific duties include but are not limited to coordinating departmental events, conferences, and meetings, assisting faculty with purchases (including arranging travel), and managing various logistical aspects of the departments  operations.

This position is in-person, located on Iowa State campus in the Ivy College of Business. Join us and become an integral part of a vibrant community dedicated to excellence in business education and student success.

• Coordinate departmental events, conferences, and meetings; assist faculty with purchases (including arranging travel) and manage logistical aspects of department operations.
• Provide executive-level administrative support to department chairs, faculty, and students; maintain calendars, class schedules, and records.
• Maintain departmental records, calendars, and class schedules; manage confidential information with discretion.
• Prepare reports and provide recommendations related to enrollment, budgets, and expenditures; prepare department communications for internal and external stakeholders.
• Write departmental correspondence and memorandums; coordinate meetings for Executive Advisory Councils and Forum Meetings; coordinate faculty searches and support search committees with university policies.
• Manage faculty advancement processes, including assisting with confidential promotion and tenure cases/issues.
• Oversee hiring of student employees; supervise student workers; maintain privacy on personnel issues.
• Secure office supplies, manage supply inventory, and maintain departmental office and classroom equipment.
• Support faculty in teaching, research, and service activities as needed.

Required Minimum Qualifications
High school diploma or equivalent and 3 years of related experience

Preferred Qualifications
Proficiency in Microsoft Office, including calendar management, scheduling, and travel arrangements; experience managing expenditures (purchase orders, contracts, P-card transactions, reimbursements); ability to plan and organize events; experience with document management; ability to communicate effectively with external stakeholders and internal partners.

• Appointment Type:
  Regular
• Number Of Months Employed Per Year: 12 Month Work Period
• Time Type:
  Full time
• Pay Grade: PS806
• Location:
  
  In-person on Iowa State campus, Ivy College of Business

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

• Resume/Curriculum Vitae
• Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment or call  or Toll Free:

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as retirement benefits, vacation/holiday/sick time, onsite childcare, life insurance, long-term disability, flexible spending accounts, voluntary benefits and discounts, Employee Assistance Program, and wellbeing program.

Original Posting Date: January 15, 2026
Posting Close Date: January 22, 2026
Job Requisition Number: R18446