Registrar Support Specialist & Transfer Coordinator

Job Title:

Registrar Support Specialist & Transfer Coordinator

Location:

Americus, Georgia Regular/Temporary:
Regular Full/Part Time:
Full-Time Job  About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state‑of‑the‑art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

This position is responsible for coordinating the processing of transfer credits for the College of Business and Computing and for performing specialized duties in the management of student academic records. It is also responsible for maintaining Degree Works and the Student Educational Planner. This position represents the Office of the Registrar with external and internal customers under the management of the Registrar.

• Evaluates and processes transfer credits for the College of Business and Computing. (50%)
  • Evaluates transcripts in order to properly apply transfer credit.
  • Researches other institution’s catalogs and reviews course descriptions.
  • Maintains Banner catalog to ensure current equivalencies are up-to-date.
  • Conducts presentation during orientation to inform students of transfer credit policies and procedures.
  • Processes all course substitution forms and applies as appropriate.
  • Assists faculty and staff in resolving transfer credit issues.
• Oversees Degree Works, the Student Educational Planner (SEP) and assists with other technical duties. (40%)
  • Is the campus and technical contact for Degree Works (Dashboard, Scribe, Controller and Transit) & SEP.
  • Works with faculty and staff to resolve student degree audit issues.
  • Processes degree exceptions with appropriate Academic personnel as necessary.
  • Facilitates all upgrades and testing for Degree Works and SEP.
  • Responsible for all campus training for Degree Works and SEP.
  • Maintains GSW curriculum sheets.
  • Coordinates testing for Degree Works and Student Education Planner upgrades pertaining to the Office of the Registrar.
  • Helps in implementing technical USG initiatives.
• Performs various academic curricula functions. (5%)
  • Maintains GSW curriculum sheets.
  • Assists with the update of the university bulletin.
• Performs student records functions. (5%)
  • Assists faculty and staff in resolving transfer credit issues.
  • Assists with graduation audits and with graduation ceremony.
  • Help in implementing USG initiative.
  • Performs a variety of related duties.

Educational Requirements

Baccalaureate degree in a course of study related to the occupational field required.

Required Experience

More than one year of related experience required.

• Knowledge of student records management principles.
• Knowledge of university graduation policies and processes.
• Knowledge of Banner and Degree Works.
• Knowledge of transfer credit course equivalencies.
• Skill in the operation of computers and job‑related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Skills in project management.
• Self‑starter with attention to detail.

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229‑931‑2000 or by email at hr.

For technical support, please call the USG Service Desk at 877‑251‑2644 or support.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an…