Office Manager

Work Environment:
Fully in-office (daily on-site presence required)

Simplex Nails is seeking a highly organized and reliable Office Manager to oversee daily operational, accounting, and administrative functions. This fully in-office role is responsible for bookkeeping, inventory coordination, office operations, and general administrative support to ensure the office runs efficiently. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a small business environment.

• Manage day-to-day bookkeeping in Quick Books, including accounts payable/receivable, invoicing, and maintaining accurate financial records for the business(es).
• Process weekly payroll in Quick Books and ensure all payroll taxes, filings, and related reporting are submitted accurately and on time.
• Maintain organized financial records and support basic reporting needs.
• Coordinate with ownership and external accountancy as needed to support month-end and year-end processes.
• Learn and manage the company’s inventory system.
• Receive and process incoming orders.
• Monitor and maintain inventory levels of key supplies (e.g., steel, coil, and other materials).
• Order and restock office and operational supplies as needed.
• Oversee day-to-day office operations and ensure a smooth workflow.
• Maintain office equipment (printers, copiers, etc.), including replacing ink/toner and coordinating service when needed.
• Track and renew required business licenses and registrations on annual or bi-annual schedules.
• Support general administrative needs across the organization.
• Provide occasional administrative and operational support to affiliated company, Southeast Sod, as needed.

• 3+ years of experience in an office manager, bookkeeping, or administrative operations role in a small business environment.
• Strong working knowledge of Quick Books is required, including payroll processing, payroll tax filings, invoicing, and basic financial reporting.
• Ability to work on-site daily in a fully in-office role.
• Experience managing multiple priorities in an office that supports field staff, vendors, and customers.
• Comfortable communicating directly with drivers, suppliers, and customers to keep schedules and orders running smoothly.
• Highly organized and detail-oriented with the ability to work independently and follow through on tasks.
• Proficiency in Microsoft Office and general comfort learning new systems.
• Reliable, consistent, and able to maintain structure and accountability in a small-team environment.
• Strong problem-solving skills and willingness to provide support wherever needed to maintain daily operations.
• High school diploma required, additional coursework in bookkeeping, accounting, or business administration a plus.

This full-time, in-office role offers a starting salary range of $45,000 - $60,000 annually, depending on experience and qualifications. Company benefits are offered following a short introduction period of employment.