Purchasing Clerk

Job Description

Job Description

The Purchasing Clerk supports Lion Energy's supply chain by executing and tracking both direct and indirect procurement activities in close partnership with Engineering Procurement, Operations, Warehouse, and Finance. This role is highly detail-oriented and execution-focused, ensuring purchase order accuracy, supplier coordination, documentation control, and inventory integrity across production materials, components, and operational supplies.

This is a detail-driven, execution-focused role critical to operational continuity and margin protection in a fast-paced, highly regulated supply chain environment where precision, documentation accuracy, and cost discipline directly impact margin and compliance.

• Create, issue, and manage purchase orders for battery components, electronic assemblies, mechanical parts, packaging materials, and finished goods
• Verify pricing, incoterms, lead times, and production schedules to align with build plans and inventory targets
• Coordinate with Engineering Procurement on BOM updates, new component sourcing, engineering change orders (ECOs), and pilot production requirements
• Ensure all required compliance documentation is secured and approved prior to shipment (e.g., UN38.3, SDS, test reports, country of origin)
• Monitor supplier on-time performance and elevate risks that may impact production

• Create and manage POs for warehouse supplies, equipment, tools, office supplies, maintenance services, and freight-related vendors
• Track and report non-COGS spending to provide visibility to Operations and Finance
• Support facilities and warehouse projects with timely sourcing and purchasing
• Maintain and update the approved vendor list for indirect suppliers

• Partner with Engineering on new product development purchases, prototype materials, sample orders, and testing components
• Ensure accurate SKU setup, descriptions, and ERP item creation (Net Suite preferred)
• Maintain revision control for components affected by ECOs and confirm updates flow through BOMs and POs
• Assist in documenting supplier specifications, certifications, and country of origin data and support cost roll-up updates when components change

This is especially important as Lion Energy increases domestic manufacturing capability.

• Confirm production timelines, ship dates, and delivery expectations with suppliers
• Ensure timely receipt of commercial invoices, packing lists, bills of lading, country of origin statements, and compliance documents (UN38.3, SDS, testing reports)
• Maintain an up-to-date supplier contact database
• Track supplier performance metrics such as on-time delivery, documentation completeness, and responsiveness

• Coordinate inbound scheduling with the warehouse team to minimize bottlenecks and ensure readiness for receipt
• Validate received quantities against POs and investigate discrepancies with suppliers and internal teams
• Assist with landed cost tracking and accuracy of cost data in the ERP
• Maintain accurate open PO aging reports and help drive closure of past-due orders
• Support the Import & Logistics Coordinator in preparing documentation for hazmat-regulated and international shipments

• Maintain organized digital records of supplier certifications, testing reports, compliance documentation, and country of origin declarations
• Support customs documentation accuracy to help prevent delays or regulatory issues
• Help ensure 100% of required documentation is on file prior to shipment for regulated products

• 1–3 years of purchasing, supply chain, or related operations experience
• Experience working with ERP systems (Net Suite preferred)
• Strong Excel skills (lookups, filters, basic analysis, data validation)
• High attention to detail and accuracy, especially with numbers and documents
• Ability to manage multiple open orders, priorities, and deadlines
• Strong written and verbal communication skills and comfort working with…