Fleet Office Manager

FLEET OFFICE MANAGER page is loaded## FLEET OFFICE MANAGER locations:
Service Center Sitetime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
March 20, 2026 (20 days left to apply) job requisition :
JR2518
*
* JOB TITLE:

** Fleet Office Manager
** JOB CLASS NUMBER:
** CLR
041
* * PAY GRADE:
** G08
* * FLSA STATUS:
** Non-Exempt
** BUSINESS UNIT NAME:
** Fleet Services
*
* REPORTS TO:

** Shop Superintendent
** SUPERVISORY WORK:
** None
* * SUMMARY
* * Under limited supervision, this position assists the Superintendent in his duties. This position researches ideas for improvement, designs plans and implementation methods and presents to the Superintendent for consideration; interprets administrative decisions and policies regarding the Technical and routine operations of the Fleet Services; exercises independence when performing various difficult, complex and specialized tasks requiring the use of accounting principles;

exercises independent judgment in making decisions, with any marked deviations from general routine normally cleared through Superintendent; working closely with Fleet Supervisors in the areas of, job injuries, Workers' Compensation, personnel rules, and Fleet Services policies; and supervises an Administrative Technician.
** ESSENTIAL RESPONSIBILITIES
*** Performs extensive record keeping and maintains numerous databases, such as, personnel training, City current CDL licensing, fleet lubrication schedule and the like.
* Generates monthly lubrication worksheets and memos to departments.
* Collects and records data on City fleet parts and labor costs and depreciation collected, fuel and oil inventories and the like.
* Maintains an adequate supply of fuels at all of Fleet Services Fuel Islands.
* Creates and analyzes reports created through Fleet Services Fuel Management system.
* Retrieves vehicle data, analyzes mainframe printouts, prepares daily fuel and oil inventory controls and prepares monthly and annual fuel and oil reports for auditor.
* Processes Leasing invoices for payment and scans invoices into the system.
* Prepares and processes requisitions, vouchers, miscellaneous invoices.
* Converses with outside vendors as to purchasing matters.
* Handles personnel related items such as payroll and entry to mainframe payroll program, prepares docket pay for performance reports, job injury reports adhering to Workers' Compensation Law, and answers employee's inquiries.
* Maintains contact with various departments within the City, answers departments inquiries.
* Handles confidential information pertaining to all facets of Fleet Services and the City as a whole.
* Composes correspondence frequently without instruction or review.
* Requisition s equipment and accounts for City property assigned to the department.
* Prepares and submits TCEQ reports.
* Assists in performing routine office duties such as making copies, preparing routine correspondence and the like.
* Maintains electronic and paper files in an orderly and organized manner, assists in records management activities and in preparing responses to Open Records requests.
* Receives and distributes the mail.
* Answers phones, answering questions and responding to complaints in a courteous and concise manner, directing the caller to the appropriate staff member for assistance, and/or taking and delivering detailed messages for the appropriate staff member.
* Maintains office supplies, orders uniforms and shop towels, maintains inventory files.
* Performs other job-related duties as assigned.
** MINIMUM REQUIREMENTS
** Requires a High School Diploma or its equivalent and office management and a minimum of four years of clerical experience, including supervisory experience. College level coursework in accounting preferred.  A valid Class C Texas Driver’s License required.
** KNOWLEDGE, SKILLS, AND ABILITIES
*** Good communication skills and ability to work well with others.
* Proficiency in the use of a computer for data entry, word processing and accounting purposes, including a working knowledge of Microsoft Office.
* Ability to learn the Fuel System software.
* Knowledge of hazardous material regulations, Workers' Compensation Law, personnel rules, and…