Administrative Officer

Overview

Summary Serves as the Administrative Officer for the Logistics Service. The position has administrative responsibility - accountability - and oversight for the Logistics programs and activities across the full jurisdiction of the Amarillo VA Health Care System. The Administrative Officer coordinates and implements all the administrative activities of the service. The position reports directly to the Facility Chief Supply Chain Officer (CSCO).

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 02/02/2026. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:

Specialized

Experience:

You must have one year of specialized experience equivalent to at least the next lower grade (GS-7) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to:
Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment - position classification - performance - training - etc.; preparing letters - reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations.

NOTE:

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D.

- if related. (TRANSCRIPTS REQUIRED).

Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond. (TRANSCRIPTS REQUIRED).

For more information on qualifications standards - please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

• Administrative Management Provides for the overall administrative management of the Logistics Service
• Exercises independent and creative judgment in accomplishing major duties
• Includes interpreting administrative policies - developing local polices - and/or providing advice to the Chief on related issues
• Provides substantial input into policies and action plans to ensure Logistics is in compliance with Local and national guidance as appropriate regarding all phases of performance improvement and quality management programs
• Interacts frequently local management and personnel - VACO - VISN and community officials to keep abreast of substantive service issues within the organization
• Monitors performance - suspense actions - and enforces the directions of the CSCO to ensure issues are brought to closure
• Establishes internal procedures to secure adequate control in terms of deadlines - progress reports - and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process
• Independently secures the required administrative and managerial support to meet operating requirements
• Responsible for all service correspondence
• Prepares - edits and archives all official correspondence requiring the Chiefs signature or approval
• Prepares an Annual Operating Plan
• Reviews and updates all Standard Operating Procedures (SOP) related to property management - GIP and/or related information systems - and warehouse/distribution functions
• Submits and monitors work orders
• Under the direction of the CSCO - approves time and leave - manages Logistics scheduling in lieu of the supervisor and manages…