Lead Attendance Clerk

Overview

OPEN UNTIL FILLED

PRIMARY

PURPOSE:

Effect the efficient operation of office routines and practices associated with a busy yet productive and smoothly-run office, so that it can play its effective part in the education process.

Minimum

Education/Certification:

High school diploma or equivalent

Minimum 40 WPM typing

Special Knowledge/

Skills:

• Strong communication both verbal and written, public relations, organizational and interpersonal skills
• Use software to develop spreadsheets and databases
• Maintain accurate and auditable records
• Perform a variety of tasks often changing assignment on short notice
• Work well with students, parents, community members and campus staff
• Excellent reading and grammatical skills
• Excellent computer skills including Microsoft Suite
• Attention to fine details
• Ability to meet deadlines

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional reaching
• Lifting: Occasional lifting and carrying (less than 40 pounds)
• Environment: May work with frequent interruptions;
  Must maintain professional demeanor under stress;
  Must have problem solving skills
• Regular attendance is an essential function

Minimum Experience:

Experience in a school office setting preferred

• Collect, review and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Submit all attendance reports as required on the local and state level and keeps copies on file.
• Run necessary attendance reports from the computer daily.
• Clears office of students in the mornings by issuing tardy passes, reinstatement list, etc.
• Run attendance summaries every six weeks for district accountability
• Responsible for all student withdrawals.
• Record phone calls from parents reporting absences and record absences on computer for each student each period of the day.
• Issue letters to parents of students with excessive absences.
• Assist in office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Perform such other tasks and accepts such other responsibilities as may be assigned.