Administrative​/Accounting Assistant

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.

Keller is looking for an experienced Administrative/Accounting Assistant based out of our Alpharetta GA location.

Central point of contact for communication between operations, suppliers, AP, and receivers. Build and maintain positive long term business relationships/partnerships with suppliers and internal/external customers to support the business operations.

Collaborate with Procurement Staff, Project Management, local/Corporate Accounting, AP and Shared Service Center:

• Work closely with the project management team to understand project material and supplies requirements.
• Assists in the creation and execution of purchase orders/contracts for site requisitions.
• Assist, review, finalize, and distribute purchase orders to suppliers, when necessary.
• Coordinate with field managers and/or warehouse managers, to ensure seamless communication regarding packing lists.
• Resolving issues, serve as a resource in troubleshooting complex matters, and ensure that calls/emails with questions are responded to promptly.
• Attend operational meetings and update others on issues or concerns, mainly around the timely approval and execution of purchase orders and purchase change orders.
• Liaison with Accounts Payable for purchase order related invoicing inquiries.
• Update purchase orders, as necessary.
• Assist the Branch Accountants with ad hoc requests, reconciliations, analysis, and entries.
• Communicate with vendors to resolve issues related to orders, deliveries, and pricing.
• If any discrepancies are identified, promptly communicate with project management, supplier, or shipper to ensure accuracy of goods received.

• Education:
  
  High school diploma or equivalent
• Previous work as a receiving clerk or in a similar position
• Ability to meet weekly deadlines
• Attention to detail
• Advanced Excel, solid computer and ERP skills including the ability to adapt to new systems
• Fundamental math skills
• Ability to perform complex calculations
• Excellent organizational abilities
• Effective communication and interpersonal skills
• Construction experience preferred