Office Manager - Environmental Remediation Services

Overview

Office Manager - Environmental Remediation

Are you a highly organized and self-motivated administrative professional looking for a dynamic role in the Atlanta region? We're seeking an Office Manager to be the backbone of our administrative support, handling a variety of essential tasks that keep our operations running smoothly. If you thrive in an autonomous environment, can meet deadlines with ease, and are looking for a role where your contributions are truly valued, we encourage you to apply!

Bilingual English/Spanish skills are a definite plus.

Business Group/Dept:
Administration

FLSA:
Exempt

Reports To:

Branch Manager

Date:
July 17, 2023

• Exercise substantial discretion and independent judgement on matters that impact the productivity of the office, including administrative procedures, management of relevant vendors, and inter/intra-office communication.
• Manage scheduling of any maintenance for office. Point person for mailing, shipping, supplies, equipment, bills and errands.
• Collaborate with accounts receivables, including collections when a client is paying outside of normal and agreed terms.
• Assist with monthly and quarterly financial reports.
• Prepare and process hourly payroll as required.
• Assist with data entry and payables as needed to support the financial team.
• Act as a liaison between the operation team, office, clients, and vendors to ensure successful project completion, good communication, and client satisfaction.
• Create systems and procedures to support company growth.
• Manage project-specific bonding and COI procedures.
• Assist as needed and as appropriate in developing and implementing company safety manual policies.
• Manage billing in support of operations and financial team as needed.
• Manage accounts payables as needed to support the financial team.
• Manage company travel and lodging for office.
• Assist in maintaining company and employee licensing and training.
• Be a positive company representative in all internal and external communications.
• Assists in project submittal process.
• Assists in project submittal process to government agencies.
• Prepares project close-out documentation.
• Act in a supportive capacity for any role.

Physical activities: Typing on a keyboard; reading and verifying data, often in small print; sitting for up to 8 hours per day; talking on phone

Safety Sensitive: Yes

Location: In person; normal business hours

Minimum Education: High School Diploma

Preferred skill set: MS Office proficiency, Experience in Construction or Environmental Remediation Firm;
Familiarity with RS Means Book