Office Manager - Environmental Remediation Services

Office Manager - Environmental Remediation

Are you a highly organized and self-motivated administrative professional looking for a dynamic role in the Atlanta region? We're seeking an Office Manager to be the backbone of our administrative support, handling a variety of essential tasks that keep our operations running smoothly. If you thrive in an autonomous environment, can meet deadlines with ease, and are looking for a role where your contributions are truly valued, we encourage you to apply!

Bilingual English/Spanish skills are a definite plus.

Manages all administration and daily operations of the assigned office. Provides administrative support to the various workflows of the Company. Must be versatile in their skill set and able to manage a variety of tasks as needed to support Operations, Administration, Sales, and Finance.

• Exercise substantial discretion and independent judgement on matters that impact the productivity of the office, including administrative procedures, management of relevant vendors, and inter/intra-office communication.
• Manage scheduling of any maintenance for office. Point person for mailing, shipping, supplies, equipment, bills and errands.
• Collaborate with accounts receivables, including collections when a client is paying outside of normal and agreed terms.
• Assist with monthly and quarterly financial reports.
• Prepare and process hourly payroll as required.
• Assist with data entry and payables as needed to support the financial team.
• Act as a liaison between the operation team, office, clients, and vendors to ensure successful project completion, good communication, and client satisfaction.
• Create systems and procedures to support company growth.
• Manage project-specific bonding and COI procedures.
• Assist as needed and as appropriate in developing and implementing company safety manual policies.
• Manage billing in support of operations and financial team as needed.
• Manage accounts payables as needed to support the financial team.
• Manage company travel and lodging for office.
• Assist in maintaining company and employee licensing and training.
• Be a positive company representative in all internal and external communications.
• Assists in project submittal process.
• Assists in project submittal process to government agencies.
• Prepares project close-out documentation.
• Act in a supportive capacity for any role.

Physical activities: Typing on a keyboard; reading and verifying data, often in small print; sitting for up to 8 hours per day; talking on phone

Personal Protective Equipment (PPE): N/A

Safety Sensitive: Yes

Location: In person; normal business hours

Minimum Education: High School Diploma

Preferred skill set: MS Office proficiency, Experience in Construction or Environmental Remediation Firm;
Familiarity with RS Means Book