Document Control Assistant

Responsibilities

• Administer and manage the Electronic Document Management Software (EDMS), spreadsheets and databases
• Log submittals including but not limited to, drawings, samples, technical manuals, request for information (RFIs), request for proposal (RFPs)
• Coordinate document control processes by following established procedure and protocols in regards to document retention, document issuing, and processing
• Assists the project team with formal communication (transmittals, RFIs, notices, etc.) using the project controls systems
• Attend and participate in design, construction and other meetings as required.

• 0 to 2 years' experience doing document control in the construction field (Preferred)
• Associates Degree in Business or Technical Discipline e.g. Engineering, Computer Science (Preferred)
• Proficiency in Microsoft Excel and knowledge of typical naming conventions and file naming procedures is a must
• The ideal candidate will be proficient in Spanish
• Familiarity with Electronic Document Management Systems is a plus
• Electrical and/or Mechanical construction document control experience is a strong plus
• Highly organized with the ability to work in a fast pace environment
• Ability to maintain discretion and confidentiality at all times
• Strong written and verbal communication skills
• Ability to coordinate and interact with Client administrative document control personnel on a daily basis
• Working familiarity of Procore, Bluebeam, AutoCAD, Microstation, Solidworks, REVIT or other construction CAD systems such as BIM 360 is a plus, but not required