Firm Operations Assistant

Base pay range

$48,000.00/yr - $52,000.00/yr

At V&T, we are more than a family law firm - we are a team of dedicated professionals who genuinely care about helping families navigate some of the most challenging times in their lives. We foster a warm, collaborative, and supportive work environment where each team member plays a meaningful role in our success.

As a growing firm, we value kindness, professionalism, and a positive attitude as much as skill and experience. We invest in our people, encourage open communication, and celebrate individual and team achievements. If you love solving problems and thrive in a fast‑paced, team‑oriented setting, we’d love to meet you.

The Firm Operations Assistant is a key support role designed to keep our office running smoothly and efficiently. The person will assist with special projects, support firm operations, coordinate schedules, assist with firm gifts, and provide help‑desk assistance for our team.

This position offers an opportunity to work closely with leadership and all departments, gaining exposure to a wide range of operational and technology related tasks. The ideal candidate is organized, resourceful, and approachable, enjoys bringing order to chaos, finding solutions, and making the workday easier for everyone around them.

• Assist with daily office operations to ensure a smooth and efficient workplace.
• Support communication and coordination across departments.
• Maintain calendars, reminders, and internal tracking systems.
• Manage Office Supplies Inventory; prepare weekly Office Supplies Report and order list.
• Manage Kitchen Supplies Inventory; prepare weekly Kitchen Supplies Report and order list.
• Create and maintain equipment, software, and technology inventories to ensure all licenses and systems operate at full capacity.
• Assist with managing team PTO.
• Assist with preparing for team member reviews.
• Assist with managing birthdays and anniversaries of team members.
• Assist with preparing financial reports.
• Proactively identify ways to improve processes and streamline operational tasks.

• Serve as the first point of contact for basic technology and software support.
• Assist with onboarding new hires by setting up workstations and coordinating onboarding tasks and events.
• Assist team with hardware and software challenges and other inquiries.
• Assist leadership with maintaining equipment and ensuring software updates.
• Assist leadership with setting user permissions on files, programs, and electronic equipment.
• Help ensure technology tools are used effectively across the firm.

• Take ownership of assigned special projects and tasks, working directly with leadership.
• Support implementation of new firm initiatives, technology platforms, or operational improvements.
• Handle confidential information with professionalism and discretion.

• 1–2 years of operations experience.
• Strong multitasking and organizational skills.
• Excellent problem‑solving skills and proactive approach.
• Comfortable working with technology and learning new software platforms.
• Exceptional communication skills and a warm, professional demeanor.
• A strong sense of teamwork, accountability, and positivity.

• Team player who helps others succeed.
• Stays calm and composed under pressure and enjoys solving problems.
• Initiative brings things done without multiple requests.
• Brings friendly, can‑do attitude to every task.
• Appreciates structure but can pivot when necessary.

• A supportive, team‑oriented culture.
• Opportunities to grow skills and take on new responsibilities as the firm expands.
• Approachable, communicative leadership who care about your success.
• Chance to make a real impact every day by helping the team do what they do best.
• Continuous opportunities for growth and development.

• 401(k) and 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Entry level

Full‑time

Other

Legal Services