AP Specialist

Overview

Vaco is assisting a dynamic and growing client in Alpharetta, GA in identifying an experienced Accounts Payable Specialist. This role is ideal for someone who is detail-oriented, highly organized, and comfortable working in a fast-paced, multi-entity environment. The AP Specialist will play a key role in ensuring accurate processing, compliance, and vendor relations while leveraging Net Suite to support automated Accounts Payable workflows.

Location: Alpharetta, GA (On-Site Daily)

On-Site: Monday-Friday (Standard Business Hours)

Compensation: $55,/year

Accounts Payable Processing

• Code all payables across multiple entities, ensuring accuracy and consistency.
• Perform full 3-way matching, including review of POs, receipts, and invoices.
• Research and resolve AP issues related to coding, approvals, and discrepancies.
• Set up new vendors and maintain accurate AP coding within Net Suite.

Vendor Management

• Maintain vendor records, ensuring compliance with internal controls and documentation requirements.
• Communicate with vendors regarding invoice status, payment inquiries, and dispute resolution.
• Build strong relationships with suppliers to support timely and accurate processing.

General Ledger

• Perform GL mapping to ensure proper account classification and financial accuracy.
• Resolve payment and purchasing discrepancies in collaboration with procurement and accounting teams.
• Prepare and process wire transfers and ACH payments for suppliers.

Compliance & Reporting

• Support compliance activities including property tax returns, business license renewals, and 1099 preparation.
• Track payments and maintain documentation required for audits and regulatory reporting.
• Assist with quarterly sales tax support and related filings.

• 3-5+ years of Accounts Payable experience, preferably in a multi-entity environment.
• Strong working knowledge of Net Suite, including automated 3-way matching.
• Solid understanding of GL coding, vendor management, and payment processing.
• Excellent communication skills.
• Experience with compliance tasks such as 1099s, business licenses, or tax filings is a plus.
• Stable employment history is preferred.