Head of Property Maintenance

Head of Property Maintenance (Traditional Estate)

Directorate:
Northumberland Estates

Post reports to:
Director of Land and Agriculture

Location:

Alnwick

Hours of work: 35 per week

Salary:
Negotiable dependant on experience

This role is to oversee the maintenance of the traditional estate rural property portfolio, heritage works, and commercial property portfolio as well as development project opportunities as required. Allocating resources effectively across the property portfolio, ensuring each property has the necessary budget for operation, maintenance, and legal compliance. Oversee capital expenditure budgets for property improvements, renovations, and new investment projects.

• Lead and manage all aspects of maintaining a portfolio of agricultural, residential, and commercial properties, ensuring their upkeep, safety, and compliance, while also optimising costs and maximising asset value.
• Develop and implement the agricultural, residential, and commercial property maintenance and development strategy, aligning with the organisations overall goals.
• Develop and implement asset management strategies to maximize the value of the property portfolio.
• Conduct regular property valuations and assessments.
• Lead, develop and empower the property maintenance team to deliver efficiencies and new opportunities for the business.
• Identify opportunities for property upgrades and improvements.
• Work closely with the Land Agents to identify and evaluate potential property development projects.
• Manage the development process from inception to completion, ensuring projects are delivered on time and within budget. With developments, ensure facility design meets all regulatory requirements, building codes, and the clients specific needs. Ensuring the facility is functional, safe, and compliant before construction begins.
• Identify opportunities for growth and optimisation of the property portfolio.
• Develop and implement comprehensive maintenance plans and strategies for The Traditional Estates property portfolio.
• Set and manage budgets for maintenance, repairs, and capital projects
• Identify and address potential maintenance issues proactively to prevent costly repairs and downtime.
• Ensure compliance with relevant building codes, safety regulations, and environmental standards.
• Negotiate contracts with vendors and contractors for maintenance and repair services.
• Monitor vendor performance and ensure quality of work and competitive pricing.
• Manage vendor relationships and ensure timely payment.
• Oversee all aspects of property maintenance, including preventative maintenance, repairs, and renovations.
• Respond to maintenance requests and emergencies promptly and efficiently.
• Maintain accurate records of maintenance activities and costs.
• Manage the maintenance budget and track expenses.
• Oversee the maintenance and updating of property management systems to ensure accurate and details property records are maintained for the property portfolio.
• Work closely with the wider property management team to ensure consistency is delivered throughout the business
• Prepare reports on maintenance costs and performance.
• Identify opportunities to reduce maintenance costs and improve efficiency.
• Communicate effectively with tenants, landlords, and other stakeholders.
• Collaborate with other departments to ensure smooth operations.
• Maintain a high level of professionalism and customer service.
• Provision of weekend Duty Manager cover on a rota basis.
• Operational involvement in the organisations Salvage Planning.
• H and S management of department staff.

• Extensive experience in commercial property management, property development, or asset management.
• Strong leadership, communication, and interpersonal skills.
• Ability to negotiate effectively with tenants, contractors, and other stakeholders.