Administrative Assistant - Purchasing & Operations

A2IT Tecnologia is a Portuguese IT services company, founded in 2006. With offices in Portugal, Brazil, and the UAE, we provide 24/7 support and tech solutions for national and international clients. We are ISO 9001 and GNS certified, and partner with major technology providers.

We are looking for an Administrative Assistant - Purchasing & Operations to join the team. This role has a strong administrative and operational focus and is ideal for organized, detail-oriented professionals with experience in daily process management.

Responsibilities:

• Administrative management of purchasing and order processes;
• Creation, registration, and follow-up of purchase orders and supplier requests;
• Follow-up with suppliers after order submission;
• Validation of values, costs, and order compliance;
• Invoice verification and validation for billing and payment processes;
• Cost control and validation related to submitted orders;
• Management and updating of information in internal systems (orders, expenses, documentation);
• Administrative support to the commercial team (price requests, internal support, cost checks);
• Regular contact with suppliers and internal teams;
• Validation of contract renewal dates and internal alerts;
• Support in organizing and reviewing contractual documentation.

Skills and Qualifications:

• Previous experience in administrative roles, preferably in:
  Purchasing, Backoffice, Financial / Operational areas;
• Strong organizational skills and attention to detail;
• Experience validating data, costs, invoices, or expenses;
• Good communication and interpersonal skills;
• Comfortable with routine tasks, processes, and continuous administrative work;
• Good knowledge of IT tools (Excel, email, internal systems);
• High sense of responsibility, accuracy, and reliability.

This is an on-site position (Almada), preferably for candidates based in Margem Sul.

Apply now or send your CV to