Operations Assistant Job Aliso Viejo area,California USA,Administrative/Clerical

POSITION SUMMARY

Operations Assistant (Hybrid in-office/remote)

The Operations Assistant will provide essential administrative and operational support across multiple departments, with a primary focus on Human Resources and Finance. This role is ideal for a proactive and detail‑oriented individual eager to learn various facets of business operations and contribute to the smooth functioning of our corporate office. The Operations Assistant will play a crucial role in supporting our corporate staff, ensuring efficiency and accuracy in daily tasks and special projects.

KEY RESPONSIBILITIES

Human Resources Support:

Assist with employee onboarding and offboarding processes, including paperwork, background checks, and HRIS enrollment.
Support benefits administration, including tracking enrollments and removals.
Provide clerical support, maintain confidential HR files and records, and respond to employee and applicant inquiries.
Aid in employee engagement initiatives, such as recognition programs, employee newsletters, and company events.
Help coordinate and track various internal training programs.

Finance & Accounting Support:

Assist with accounts payable, accounts receivable, and payroll processing.
Maintain accurate financial records and ensure proper electronic record‑keeping.
Support general ledger activities and assist with reconciliations.
Help track subcontractor and vendor payments.
Assist with preparing various financial reports as needed.

General Office Support:

Provide administrative assistance, including scheduling meetings, maintaining digital records, and preparing agendas.
Manage incoming and outgoing mail, office supplies, and maintain common office areas.
Collaborate with various departments to ensure seamless operational flow.
Special projects as assigned.

REQUIRED EDUCATION, SKILLS, AND EXPERIENCE

Bachelor's degree in Business, Human Resources, Accounting, or a related field.

A minimum of 2 years of related office experience.

Demonstrated desire to learn and grow within multiple operational areas of a small business.

Excellent verbal and written communication skills.

Highly organized, detail‑oriented, and capable of managing multiple tasks efficiently.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to maintain strict confidentiality and professional standards.

A customer service‑oriented mindset, responsive to the needs of internal and external stakeholders.

The salary range for this position is between $45,000-$55,000, and is commensurate with experience.

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