Operations Administrator

A trusted Operations Administrator is the backbone of a fast-paced, high-energy workplace. At our Alhambra boutique, we transform high-end properties into beautifully curated spaces—and this role ensures everything runs smoothly.

This position is ideal for an administrative leader with 3+ years of experience supporting studio or small-business environments, handling shifting priorities, and supporting creative teams. Experience in creative studios, event planning, real estate, luxury service, or operations is a plus. If you excel at juggling multiple priorities, solving problems on the fly, and keeping systems organized, this role is for you.

This is not a design apprenticeship—we’re looking for an administrative leader who thrives on keeping operations smooth, systems organized, and the team empowered to create their best work.

• Organized & Prioritizing: Keep multiple priorities moving—contracts, billing, schedules, inventory—without missing a beat
• Creative Problem-Solving & Sound Judgment: Think on your feet and resolve challenges efficiently
• Polished Communication & White-Glove Service: Communicate clearly, professionally, and courteously at every level
• Calm Under Pressure: Stay composed and solution-focused in a dynamic environment
• Independent & Follow-Through: Take ownership, finish tasks efficiently, and work autonomously
• Systems Builder: Spot opportunities to refine workflows, improve processes, and keep the studio running like a well-oiled machine

Salary: $70,000 - $80,000 commensurate with experience

Benefits: Sick Pay, Vacation, and a contribution to employer-offered medical benefits

Hours: 8 am–5 pm, full-time, 40+ hours, with occasional evening flexibility

Location: Alhambra, CA (in-office). Candidates must live within 40 minutes, have daily access to a personal vehicle, a valid driver’s license, and insurance

Please do not reach out directly. If your experience aligns with the role, our recruiter will contact you with the next steps.

A Day in the Life

No two days are the same. You manage schedule changes, client requests, design adjustments, and inventory challenges with poise. You handle contracts, billing, schedules, and inventory while delivering polished communication and white-glove service to clients, vendors, and the team.

• Manage schedules, coordinate crews and designers, and handle last-minute changes
• Oversee client communications, contracts, billing, and staging logistics
• Track projects, shipments, inventory, and prep crews for smooth destages
• Maintain spreadsheets, tracking systems, and project platforms (Connecteam, Notion, Stage Force)
• Keep the studio organized, efficient, and fully supported for the creative team
• Support office operations, supply management, and workflow optimization
• Set operational standards and hold team members accountable

Does This Sound Like You?

In the past, people have complimented you for being the steady hand that turns chaos into clarity, spotting details before anyone else does, and keeping the team on track. You thrive in a fast-moving, creative environment, and you’re the trusted, calm backbone of a team of strong personalities. You pivot effortlessly, manage multiple priorities, and bring creative problem‑solving, sound judgment, and polished communication to every challenge.

Wild personalities? Last‑minute pivots? Challenging clients? Nothing fazes you. Challenges energize you, repetitive tasks don’t slow you down, and you see every obstacle as a chance to refine systems, streamline workflows, and strengthen the studio’s operations. You take ownership of your work, follow through without needing constant direction, and approach every situation with honesty, humility, and professionalism.

• Ideal for an administrative leader with 3+ years of experience supporting studios or small‑business environments
• Comfortable handling shifting priorities and supporting creative teams
• Experience in creative studios, event planning, real estate, luxury service, or operations is a plus
• Skilled at juggling multiple priorities
  , solving problems on the fly
  , and keeping systems organized

$70,000 - $80,000