Specialist, Human Resources

Job Details

• Level: Experienced
• Job Location:
  
  NIB HQ - Alexandria, VA
• Position Type:
  Full Time
• Education Level: Bachelors
• Salary Range: $65,340.00 - $81,648.00 Salary/year
• Travel Percentage:
  Approximately 5%
• Job Shift: Day
• Job Category:
  Human Resources

• Job Title:
  
  Specialist, Human Resources
• Department:
  Human Resources
• Reports to:
  
  Director, Human Resources
• Location:
  
  Alexandria, VA
• Grade: 17
• FSLA Status:
  Non-exempt

To provide support to the Senior Vice President and CFO, Administration and Management, Director, Human Resources, Manager, Learning and Development, Program Director, Human Resources, and other members of the Human Resources department on administrative and other projects. The Specialist, Human Resources functions as the back-up to the Senior Specialist, Payroll.

• Employees in Other Divisions Regularly
• Supervisory Personnel Regularly
• Associated Agency Personnel Regularly
• Federal and/or State Government Agencies Occasionally
• Third Party Vendors and Contractors Frequently

An associate's degree from a regionally accredited university or college is preferred but not required. An equivalent combination of education and experience may also be acceptable.

• Strong writing and proofing skills
• Experience in and demonstrated ability to coordinate multiple tasks; meeting deadlines, initiative and follow through
• Knowledge of payroll and HRIS systems, preferably Paycom
• Exceptional customer service focus, including attention to producing quality results
• Ability to anticipate needs beyond general completion of assigned tasks
• Ability to exercise considerable discretion and independent judgment
• Strong proficiency in MS Office, including Outlook, Word, Excel, and Power Point
• Strong written and verbal communication skills
• Self-directed, detail-oriented, and problem solver

• Accountability
• Communication Skills
• Ethics/Integrity
• Customer Care
• Job Knowledge/Technical Skills
• Process Improvement

Three (3) to five (5) years of human resources-related experience.

Up to 5 percent to support NIB-related annual conferences and special events.

Human Resources

• Provides support to the Director, Human Resources in the talent acquisition initiatives of the organization.
• Drafts and reviews correspondence and internal communications materials for Senior Vice President and CFO for accuracy and clarity.
• Supports Senior Vice President and CFO and Director, Human Resources with the development and execution of human resources strategic initiatives.
• Analyzes various information and reports. Drafts reports and presentations for the Senior Vice President and CFO.
• Revise weekly HR reports for regular submission to leadership and provide quarterly updates to Agency Executives.
• As a member of the Onboarding Team, will maintain and update employee directories, external and internal organization charts, and obtain contact information for business cards.
• Maintain the ISO
  9001 Organizational Chart process.
• Research and report on human resources trends.
• Support, as needed, recruitment databases, archives and information files through the Paycom System.
• Process Paycom changes by submitting Personnel Action Forms for tracking and documentation.
• Maintain data on employee demographics, analyze and create compensation analysis reports for internal and external hiring.
• Generate offer letters for internal promotions, obtain signatures from employees, and document the process in the employee file.
• Assist with On-Boarding program including Orientation and Agency Visits.
• Provide administrative and logistical support for Human Resources Forums and New Executive Orientation (NEO).
• Reconcile travel reimbursement for Senior Vice President and CFO and Learning and Development Manager.
• Monitor job descriptions and contribute to the ongoing job description project to obtain updates from management.
• Assist the front desk by answering NIB phone calls when needed in the absence of the receptionist.
• Assist NIB personnel by addressing questions or providing direction as required.
• Organize and distribute information for HR meetings.
• Collect and distribute mail for the Human Resources Department.
• Monitor retention agreements and provide Finance with updated reports.
• Collaborate with HRIS Lead and meet with Paycom representatives to maintain good relations and establish continuous improvement.

• Support Senior Specialist, Payroll with NIB's bi-weekly payroll when needed.
• Process payroll and staff changes within the Paycom payroll system.
• Prepare bi-weekly salary reports for Senior Vice President, CFO Administration and Management and Director, Human Resources.
• Support maintenance of timekeeping functions in Paycom, NIB's payroll and human resources platform.
• Provide salary and census information reports as needed: HR department;
  Outside vendors as necessary.

• Assist the Program Director, Human Resources in creating Performance Review and set up performance…