Order Coordinator

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• Develop and submit a change order log for all projects;
• Monitor and report on status of change orders and schedule/cost metrics, identifying key risk areas and milestone impacts that could lead to delays;
• Draft Request for Equitable Adjustments (REAs) in WMATAs Construction Change Order Management platform (CCOM);
• Review contract documents, specifications and standards to determine merit for change orders;
• Manage all steps of the change order approvals including but not limited to:
  • Developing scope of work (SOW) and rough order of magnitude (ROM) for potential change orders;
  • Initiate Purchasing Requisition (PR) and seek approval in a timely manner;
  • Advance change order request in CCOM through proper documentation (C35A);
  • Follow up with Change Control Board (CBB) to address comments and seek approvals promptly;
  • Closely coordinate with contract admin (CA) for the change order process;
  • Assist the Task Manager to issue notices to contractors associated with change orders (C35B);
  • Coordinate with scheduling and cost estimating stakeholders for timely review and analysis;
  • Review contractors’ proposals, conduct deep cost analysis based on estimates, historical data and engineering judgments to develop the Pre‑Negotiation Planning (PNP);
  • Lead the change order negotiation meetings, take notes, follow up action items and proactively assist in closing modifications and change orders in a timely manner;
• Perform scheduled risk analysis, including quantitative risk analysis to identify critical activities, long‑lead materials, track access impacts, WMATA‑provided resources (CSP, Work Trains, etc.), key milestones, and significant changes to schedule or budget;
• Develop Planned vs. Actual project metrics;
• Investigate opportunities to reduce project schedules using tools such as crashing or resource leveling;
• Analyze and provide alternatives and expected outcomes to avoid potential program schedule delays and claims;
• Provide Task Manager with cost analysis, cash flow, S‑curves monthly;
• Assist Task Manager with IMS (Integrated Master Schedule), Charter and Total Project Cost (TPC) updates;
• Assist Task Manager in updating and managing the program budget;
• Perform quality control checks on financial data, analyze accounting information and report for internal and external use;
• Provide support in price negotiations, obtaining quotes for materials and services, and performing cost‑related contract administration functions;
• Assist with Earned Value Analysis (EVA) by integrating cost and schedules;
• Coordinate the preparation of cost reduction, value engineering, and risk assessment recommendations for cost‑effectiveness;
• Create presentations as needed to communicate project metrics and status on change order components;
• Perform other program‑related support as assigned by the Task Manager.

• Bachelor’s degree in engineering, construction management or business, or related field;
• At least ten (10) years project control experience in large civil, mechanical, or electrical infrastructure projects;
• Experienced using Earned Value Analysis (EVA) and integrate cost and schedules to determine project status;
• Experience performing detailed review of contractor schedule submittals, including cost‑loaded baseline and progress updates;
• Experience performing claims‑related analyses using contractor claims, delay cost estimates, time impacts, etc.;
• Knowledge of Microsoft Excel® for cost estimating and analysis based on historical data collection;
• Experienced with preparing Independent Cost Estimates (ICE) and analyzing contractor claims, delay costs, and time impacts;
• Familiar with Primavera P6® or Microsoft Project®.

• PE License (MD, VA, or DC);
• PMP, CCM, Planning & Scheduling Professional (PSP) certification;
• AACE International Certification, Certified Estimating Professional (CEP), or equivalent designation.

$46,000 to $65,000 YR