Office Associate - Mail Services Associate

Overview

Job Requisition : 53891 IPR#25-00998

Opening Date: 03/09/2026

Closing Date: 03/23/2026

Agency: Department of Transportation

Class

Title:

Office Associate

Salary: Anticipated Starting Salary: $4,004 Monthly;
Full Range: $4,004 - $5,245 Monthly

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position must apply electronically through the Illinois jobs2web website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Transportation (IDOT) is seeking to hire an Office Associate for the Bureau of Business Services. The successful candidate will, under general supervision of the Mail Services Unit Manager, provide messenger services for a variety of locations in the Springfield area. Receives and delivers files, documents, mail, packages, and inter-office correspondence within and outside the Hanley Building facility, file storage center, and various businesses or governmental offices.

Picks up, weighs, stamps and sorts outgoing mail to ensure cost-efficient procedures. Processes special mailings. Provides information on postal rates and procedures. Serves as lead worker.

• Serves as the designated lead worker to staff engaged in complex mail processing and delivery activities.
• Receives, sorts, and delivers incoming mail, packages, and inter-office correspondence to offices and various mail stations within the Hanley Building facility.
• Utilizing a state vehicle, provides messenger services for the central offices which involve the pick-up and/or delivery of various items to a variety of locations in the Springfield area.
• Processes special mailings which include priority and certified mail, etc., and coordinates pick-up and delivery with various mailing service companies such as Federal Express, UPS, and the USPS.
• Regularly receives and transports financial and confidential documents.
• Makes a mail pick-up every workday morning at the United States Post Office and delivers outgoing mail to the same facility every workday afternoon.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.

• Prefers working knowledge of alpha-numeric sequencing.
• Prefers ability to follow oral and/or written instructions.

• Requires possession of a valid driver’s license.
• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent bending, lifting, or carrying objects weighing up to 50 pounds.
• Requires ability to operate manual and automated equipment used in mail processing.
• Requires successful completion of a pre-employment physical, drug, and alcohol testing.
• Requires successful completion of a…