Executive Assistant

Company Overview: KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our nation’s security and well-being. KMS is a two‑time winner of the USA Today Top Workplaces and has received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work‑Life Flexibility.

This position supports the In‑Service Attack Submarines Program Office (PMS 392) which is part of Naval Sea Systems Command (NAVSEA), Program Executive Office Submarines (PEO SSN), and Team Submarine (TSUB) providing executive level support to one or more Navy O‑6/Civilian GS‑15 level leaders. Provide support in planning, managing, tracking, executing, and reporting program initiatives and actions.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Serves as a trusted adviser to the senior leadership in all areas of the organization including the development, direction, and continuity of policies, programs, and operations.
• Facilitate communication and action management at multiple echelons/levels, ensuring talking points and deliverables are in‑line with the executive messaging and expectations.
• Maintain a close and highly responsive relationship to the day‑to‑day activities of the office and the Directorate.
• May assist with special assignments, studies, or actions.
• Performs a variety of administrative and action management duties and responsibilities requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office including, but not limited to, the following based on overall organizational needs:
• Skill in office management and administrative operation requirements, strategies, techniques, and activities to manage numerous complex and competing priorities.
• Prepares, reviews, distributes Navy correspondence.
• Maintains accurate archive of training certs, sends out messages about training requirements.
• Owns muster list, floor plan, asset list, serial log, admin folder on Microsoft Teams.
• Maintains email distribution lists and updates monthly to ensure accuracy.
• Primary ETMS2 POC. Works with COS to ensure tasks are being worked by staff.

• A current or active DoD Secret security clearance.
• Bachelor’s degree in accounting, business, finance, or related field. A candidate with three or more years’ experience directly supporting a Navy customer in a business or financial capacity will be considered in lieu of a degree.
• Seven years of experience as an Executive Assistant for the DoD and at least three years with the Navy.

• Proficiency in Microsoft Office, specifically, Word, Excel, PowerPoint, and Outlook software.
• Excellent verbal and written communication skills, as well as presentation skills.
• High comfort level working with and around all military/organizational levels, clients, customers, suppliers, and visitors.
• Must be highly reliable and demonstrate personal initiative to operate in a fast‑paced environment with changing priorities.
• Demonstrate ability to be a team player; works well with others; contributes positively to work/team environment and continually seeks ways to enhance contribution to the team.
• Handles differing situations, problems, and deviations in the work office according to general instructions, priorities, duties, policies and program goals.

Active Secret clearance is required.

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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