Meetings Associate

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

Who we are:
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.

ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, .

Who we are looking for:

ASCO has an exciting opportunity for a highly organized and service-oriented Meetings Associate to support the planning and delivery of meetings that bring together the global oncology community. As part of our Meetings Department, the Meetings Associate will play a key role in ensuring events are executed seamlessly - supporting both the big-picture logistics and the critical details that make every meeting a success.

This role is ideal for someone who thrives in a fast-paced, collaborative environment, and takes pride delivering exceptional customer service while keeping multiple priorities moving forward.

If you enjoy being the behind-the-scenes force that keeps meetings running smoothly and supporting meaningful, mission-driven events, we'd love to hear from you!

This position is hybrid with a primary location in Alexandria, VA.

Responsibilities

• Provide administrative support tothe Meetings Department,including tracking department credit card expense sand other duties as needed.

• Coordinate and schedule appointments, includingrecurringroutines, monthly meetings, ASCO holidays,and meeting-specific appointments.

• Provide ongoinglogisticalsupport forall
  
  ASCO Meetingsincludingdeveloping
  101 documents andcoordinatereview from staff,coordinateshipping (including outreach to staff,draftinginstructions, creatingmanifests, printing labels, etc.),department supply orders,and other duties as assigned.

• Provide logisticalsupporttheconference center team,such as:creatingfunction sheets,orderingcatering,makinghousing accommodations, and providing in-person support to meetings in the ASCO Conference Center.

• Content entry and maintenance of the Calendar of Eventson ASCO.org.

• Assist with Annual Meetinglogisticstasks as needed.

• Provide superior customer service to both internal and external customers both in person, in email and by phone, including answering the Meetings customer service phone lineandresponding toemails inthe general Meetings Services email account.

Required Education and Experience

• Bachelor's degreeor equivalent years of experience

• 1 year of related administrative experience

• Proficiency with Microsoft Office applications and comfortable learning new technology

Preferred Education and Experience

• Customer service and/or hospitality/service industry experience

• Prior experience working in fast-paced environments with a sense of urgency

Competencies

• Strong communication skills, includingwritten, with ability to clearly convey and receive information

• Excellent customer service and interpersonal skills with professional, friendly, enthusiastic attitude

• Adaptable to different work stylesand able to work with various different stakeholders and personalities, taking direction from multiple people

• Commitment to work effectively within a team environment to meet timelines and deliverables with a focus on customer service

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines, multi-task and prioritizeto achieve goals and objectives

• Receptive to open and regular feedback

• Willingness and ability to learnnew technologies and tasks that are added to workload

• Strong analytical and problem-solving skills

Work Environment

Position will primarily be phone/computer based with travel toat least one meeting a year.

Hybrid work location. Fast-paced office environment.

ADA/Physical Requirements

Mustlift upto
25lbs.

Extendedperiodsseated or standing at a desk.

High use ofcomputerand other office technology equipment.

Travel

5-10days/yr

Generous Benefits Package:

• Hybrid Work Environment
• Open Leave Policy
• Paid Family Leave
• 13 Paid Holidays per Calendar Year
• Staff Appreciation Days
• 401(k): 7.5% Employer Contribution
• Medical/Dental/Vision
• Employee Assistance Program
• Fertility and Family Forming
• Healthcare Concierge
• Flexible Spending Account(s)
• Healthcare Savings Account
• Disability and Life Insurance

The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company…