Office Manager & Human Resources Assistant

Full Time Alexandria, VA, US

4 days ago Requisition

Salary Range: $65,000.00 To $75,000.00 Annually

The American Indian Higher Education Consortium (AIHEC) is the collective spirit and unifying voice of our nation's tribal colleges and universities (TCUs). AIHEC provides leadership and influences public policy on American Indian and Alaska Native higher education issues through advocacy, research, and programmatic initiatives; promotes and strengthens Indigenous languages, cultures, communities, lands, and tribal nations; and through its unique position serves member institutions and emerging TCUs.

The Office Manager & Human Resources (HR) Assistant is a critical hybrid role responsible for ensuring the smooth and efficient operation of AIHEC’s main office while providing dedicated administrative support to the Director of Human Resources. The ideal candidate is a master of multitasking and a natural problem‑solver who possesses an exceptional ability to handle confidential information with the utmost discretion.

This position will report to AIHEC’s Director of Human Resources.

• Front Office Operations:
  Serve as the first point of contact, greeting guests, answering phones, and handling general inquiries.
• Facilities Coordination:
  Manage all aspects of the physical office space, including maintenance, cleanliness, and document digitization, while liaising with building management and external vendors.
• Inventory & Procurement:
  Oversee and maintain inventory of office supplies, kitchen essentials, and equipment within the established budget.
• Logistics:
  Coordinate incoming and outgoing mail, packages, and deliveries.
• Culture & Events:
  Assist with planning and executing school events, including lunches and culture‑building activities.
• Security & Safety:
  Manage office security protocols, including issuing keys/fobs and ensuring a safe work environment.
• Meeting Support:
  Manage in‑person and virtual conference scheduling, ensuring meeting spaces are prepared in advance.

• Recruitment Support:
  Assist the Director of HR with recruitment tasks, including posting job descriptions, scheduling interviews, and communicating with candidates.
• Onboarding:
  Facilitate the onboarding process for new hires by preparing workstations and providing a brief orientation; assist in the onboarding of AIHEC contractors.
• HR Reporting & Documentation:
  Assist in preparing HR reports and other materials.
• Records Management:
  Maintain accurate and up‑to‑date employee files, organizational charts and staffing lists.
• Internal Communications:
  Assist with drafting and distributing HR‑related communications to staff.
• Confidentiality:
  Handle sensitive employee data and confidential HR information with a high level of professionalism and integrity.
• Administrative Tasks:
  Complete forms, filings, and other administrative tasks in a timely manner as required.

• Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Workspace (SharePoint, Teams).
• Experience with video conferencing platforms.
• Hospitable demeanor with excellent customer service skills.
• Exceptional organizational and time‑management skills with high attention to detail.
• Strong verbal and written communication skills.
• A proactive, self‑starting attitude with the ability to work independently and solve problems effectively.
• Bachelor's degree or equivalent practical experience.
• 3+ years of experience in office management or administrative roles.
• Prior HR experience is preferred.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to read for detail, carefully analyzing and understanding all aspects of a text, including explicit information, implied meanings, and impact.
• Must be able to effectively communicate with intended audiences both verbally and in writing.
• Must be able to lift up to 25 pounds and traverse stairs to move between the building's three (3) floors throughout the workday.
• Must be able to travel to various work‑related locations as needed to fulfill the essential functions of the role, which may include local, domestic, and overnight trips.
• Must be able to complete all job requirements either with or without accommodation.

• Schedule:
  
  Hybrid remote schedule with three (3) scheduled days in the office.

This role is full‑time and eligible for AIHEC’s robust benefits package.