Military Administrative Assistant - Facilities

Job Requisition : 53015
Closing Date: 02/16/2026
Agency: Department of Military Affairs
Class

Title:

MIL ADMINISTRATIVE ASSISTANT I - 82916
Skill Option: None
Salary: Anticipated Starting Salary $7148 monthly;
Full Range $7148 - $10624 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1

* A RESUME IS REQUIRED FOR THIS JOB POSTING*

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Military Affairs must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

**
This is a non-code Military Exempt position. To qualify you will need to furnish proof of your Illinois National Guard military service. Illinois National Guard members currently serving should provide a memo of good standing from their command showing dates and status. Retired/inactive members should provide their
NGB
22
and/or
DD214 .These documents can be uploaded in the application. **

You WILL NOT be considered for the position if you attach a CMS
100, CMS
100b, FM 115 or any other document in lieu of a Resume or CV.

All applicants who want to be considered for this position MUST apply electronically through the Illinois jobs2web website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Department of Military Affairs is looking to hire a Military Administrative Assistant I - Facilities located out of Camp Lincoln. This position under general direction of the Construction and Facility Management Officer (CFMO), serves as staff assistant; performs highly important, technical administrative functions of a routine and of highly confidential nature; assists in the coordination of programs and special projects.

The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. We welcome all interested applicants to apply.

• Serves as staff administrative assistant to the Construction and Facilities Management Office (CFMO).
• Researches and organizes background materials necessary to prepare responses for management dealing with both internal and external inquiries.
• Receives, reviews, and process various requests for facility rental, ensuring accuracy and conformation to policy.
• Serves as personnel liaison between the CFMO and the Personnel Office on personnel related matters.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in public or business administration.
• Requires two years of professional experience working in a comparable role in a public or private organization.
• Requires knowledge of both State and Federal (DoD and ARNG) personnel procedures, asset management, and written correspondence including laws, policies, and regulations.
• Requires a working knowledge of State and Federal office procedures and programs.
• Requires a general…