Office Coordinator

Overview

Agency: Department of Public Health
Class

Title:

OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Office: Health Care Regulation

Division: Long Term Care Field Operations, Region 3

Posting : 40-25-0164 / 43930

Posted: 01/20/2026 - 02/03/2026
Salary: Anticipated Starting Salary $3,971/month;
Full Range $3,971 - $5,243/month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Application Instructions: All applicants who want to be considered for this position must apply electronically through the Illinois Jobs2

Web website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner will not be considered.

Posting Identification Number: -03-01 /

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. We offer flexible jobs and a comprehensive benefits package to support your life and schedule.

The Illinois Department of Public Health is seeking an individual to, under direction, perform specialized paraprofessional and support functions involving the application of advanced technical knowledge of database software application programs. Types a variety of information from diverse sources. Performs a variety of other complex functions using personal computers. Coordinator for travel vouchers and serves as Long Term Care Receptionist in Region 3.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated depending on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

For more information about benefits, visit the State of Illinois benefits page.

• Supports the Regional Office by performing complex office support functions.
• Reviews survey documents for completion and accuracy.
• Assists with answering telephones and emails.
• Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff.
• Assists in enforcement proceedings.
• Maintains, prepares and distributes required survey packets for all types of survey activity.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years related office experience or two years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the…