Office Services Specialist

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best!

We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA:
Objective. Responsive. Trusted.

We believe that a company’s greatest asset is its people. We are looking to bring on a dedicated, results driven individual who thrives in a fast paced environment with shifting priorities to fill a Reception and Office Services Specialist position. The chosen candidate will be joining a growing organization where their hard work and input will be integral to the continued success and future growth of the company.

SPA has an immediate need for a receptionist

Reception

Essential Functions:

• Greet company visitors, vendors, customers and job applicants
• Route incoming calls and place outgoing calls
• Arrange for transportation services as needed
• Track classified and unclassified visitors and supply appropriate badges
• Issue temporary badges to employees as needed
• Track and stamp outgoing mail
• Label and track Federal Express and UPS packages
• Validate parking
• Assist with projects as needed
• Maintains confidentiality in all aspects of company business
• Performs other duties as assigned

• Must be able to work the specific hours of 9:30 am – 6:00 pm M-F
• High School Diploma
• 10 years or more of administrative or professional experience
• Proficiency in Microsoft Office Programs, including Word, Excel and Power Point
• Ability to communicate effectively with employees and SPA guests at all levels
• A current DoD Security Clearance is required for this role (minimum of a Secret; Top Secret preferred)

• Associate’s Degree desired
• 5 years of reception experience

Many jobs at SPA require obtaining, holding, and maintaining eligibility for a designated clearance based on the company and/or client contract requirements. Should it be required, an individual must be able to obtain the appropriate clearance within a reasonable amount of time based on the needs of the client. In some cases, the individual may need the requisite clearance before being able to be actively employed.

Additionally, due to the protected nature of the work process and product at SPA, all positions require the execution of the SPA Non-Disclosure Agreement (NDA). Some employees may be required to sign additional documents or complete other pre-employment or ongoing testing.

SPA employees typically work in a variety of office settings, some at an SPA office and some at designated client locations, where daily activities may include, but are not limited to, walking, standing, or sitting for extended periods, using computers and other technology, and being sequestered in SCIFs or other secured areas with limited access to outside resources or privacy. Other security requirements may inform dress code, personal accessories permitted, or technology usage.

When applicable, employees are required to comply with the terms and conditions of client contracts as specified by SPA in its sole discretion, including, but not limited to, hours, location, timing, and technology usage, that meet logistical and security work requirements.