Executive Secretary Ii Ump

Job Requisition : 52599 IPR# 25-00642
Closing Date: 01/27/2026
Agency: Department of Transportation
Class

Title:

Executive Secretary II
Skill Option: Keyboarding - Clerical - UMP Certificate
Salary: Anticipated Starting Salary: $4,954 Monthly;
Full Range: $4,954 - $6,894 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Transportation is seeking to hire an Executive Secretary II. The successful candidate will, under general direction of the Engineer of Operations, perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independence on the promulgation and interpretation of the policies and programs. Performs a variety of complex clerical and technical functions, develops and recommends new and revised policies and procedures, and renders responsible managerial leadership and discretion to initiate and coordinate staff operations required in the implementation of administrative policies and complex support functions.

Ensures compliance with departmental safety rules.

• Performs secretarial duties for the bureau chief.
• Reads and distributes incoming correspondence for the bureau chief.
• Receives visiting officials, representatives, and departmental heads as required.
• Consults and advises the bureau chief on departmental methods, procedures, and interpretations of departmental policies and programs.
• Records all appointments and correspondence for the bureau chief reminding them of upcoming appointments and meetings and ensuring that the necessary correspondence, reports, and materials for the meeting are available.
• Reviews file indexing of office records ensuring accurate filing.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

• Requires knowledge, skill and mental development equivalent to the completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

• Successful completion of a background investigation
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly…