Accounting Specialist-Electronic Commerce

Overview

Job Requisition : 54102
Opening Date: 03/09/2026
Closing Date: 03/20/2026
Agency: Illinois Office of Comptroller
Class

Title:

ACCOUNTING SPECIALIST - 50128
Salary: Anticipated starting salary; $57,451.39/year - Full Range $57,451.39 - $89,383.01
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters

Note: A resume is required for this posting. This position is a union position; provisions of the relevant collective bargaining agreement apply to filling of this position.

Application Instructions All applicants must apply electronically through the Illinois jobs website. State of Illinois employees should apply through the Success Factors employee career portal.

Important: Applications submitted via email or any paper manner will not be considered.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Electronic Commerce. The Comptroller is the chief fiscal control officer for the Illinois government, maintaining the state’s central fiscal accounts and overseeing payments. The office processes more than 16 million transactions annually and provides fiscal information to help policymakers adopt effective policies. The office continually seeks new ways to improve service.

The Comptroller has updated systems and is committed to modern and transparent financial information for the public.

Under general supervision, the Accounting Specialist balances and maintains accounting reports and files for the Direct Deposit System. The incumbent performs complex tasks related to direct deposit, including scheduling computer runs, verifying outputs, and corresponding with lead banks, agencies, state employees, retirees, and vendor payees on direct deposit matters. The role is highly phone-focused, with most of the day spent engaging with customers/vendors over the phone.

• Record rejected or returned EFT items and change notices; return item listings to Retirement Systems and State agencies; schedule returns for processing; schedule and balance reconciliation runs to produce a paper warrant from an EFT return; schedule pre-note tape input; schedule and verify retiree earning statements.
• Balance and maintain direct deposit accounting reports from various warrant systems and reconcile totals with EFT reports; prepare reports to accompany lead banks warrants; maintain Petty Cash logs for sent, accepted, and rejected direct deposit; maintain Direct Deposit authorization and pre-note files; maintain a database for all vendor enrollees.
• Receive and screen phone requests from State vendors for participation in the Commercial EFT program and determine vendor eligibility; send enrollment forms to qualifying vendors; receive completed forms and verify information; enter approved vendor enrollment information into the Electronic Transfer system creating pre-notes and establishing direct deposit; balance and maintain SAMS/ET reports; instruct I/O support to release electronic payment files to lead banks;
  
  verify correctness of files sent; process returned items and contact vendors regarding problems.
• Assist State agencies, Retirement Systems, vendor payees, and state employees with direct deposit related problems; correspond with banks and retirement systems regarding issues such as closed accounts, incorrect account numbers, or disposal of payments to deceased retirees.
• Receive, sort, and process daily mail; file daily reports; scan documents affecting authorization files; assist vendors with navigating the Comptroller’s website.
• Perform other duties as required within the scope of the duties defined above.

• Knowledge, skill, and mental development equivalent to two years of college and one year of technical accounting experience, OR four years of related clerical bookkeeping experience.

• Prefers a minimum of two years of experience providing customer service to the general public.

• Working knowledge of alpha-numeric sequencing; strong English language, grammar, spelling, and punctuation; ability to work in a phone-based environment; basic mathematics; familiarity with office practices and programs; ability to follow written and oral instructions; ability to operate standard office equipment; ability to maintain satisfactory working relationships; knowledge of Microsoft Word and Excel; accurate keyboarding; may require an Illinois driver’s license.

This position is eligible to participate in the State of Illinois Group Insurance program (health, dental, vision, life). It also accrues 12 paid sick days, at least 12 paid vacation days, 4 paid personal days, and 14 paid state holidays, prorated based on start date.

The Illinois Office of Comptroller provides equal employment opportunities without regard to race, color, creed, national origin, citizenship, sex, gender identity or…