Senior Accountant

Overview

The Society of American Military Engineers (SAME) is looking for a Senior Accountant to join our team. SAME represents the public sector architecture/engineering/construction industry – our 20,000+ members literally build and support America’s infrastructure and national security. We provide our members opportunities to collaborate and network in a joint service environment, grow professionally and personally through technical education and training, engage with peers in Communities of Interest, and achieve professional and business goals.

We are a small organization (about 30 staff) that values teamwork, collaboration, and continual improvement of the products and services we deliver to our members. If you’re a team player who strives to do your best, please read on for a great opportunity with our organization.

Please submit interest and resumes to applysame.

The Senior Accountant is responsible for the comprehensive oversight of accounts receivable and accounts payable functions, along with managing the month-end close process. This role is crucial in preparing and maintaining accurate financial records, encompassing the organization’s assets, liabilities, profit and loss statements, and tax obligations. The Senior Accountant reports directly to the Director of Finance & Administration and is also responsible for processing semi-monthly payroll.

• Accounts Payable – Review invoices for accuracy, including those with automatic draw from the organization’s bank account; assist SAME’s team in the coding of bills in  and make necessary adjustments; prepare and file 1099 Forms.
• Accounts Receivable – Manage the Accounts Receivable cycle, including overseeing lockbox operations, applying cash receipts, and collaborating with others in the data integration process; reconcile cash receipts to match the bank statement.
• Payroll and Benefits – Prepare semi-monthly payroll through payroll software (Paylocity); review data input accuracy and payroll deductions; manage the Time and Attendance module; review quarterly payroll tax returns for accuracy and compliance; process and update payroll changes in Paylocity, to be reviewed and approved by human resources.
• Monthly Close – Perform balance sheet account reconciliations; review, verify, collect, and consolidate staff and volunteer expense reports, including monthly reconciliation of the American Express bill with proper approvals; record journal entries related to month-end close including retirement plan into Sage Intacct; assist with annual audit (including year-end schedules); maintain the fixed assets listing with additions/disposals and record monthly depreciation; reconcile dues to Posts monthly and coordinate quarterly dues payments;
  
  ensure Posts are in good standing and that membership staff approves payments; record and reconcile the monthly American Express group statement; download and reconcile necessary reports from current payment processors.
• Advertising & Partnerships – Invoice Advertisers and Industry Partners, record receivables, ensure revenue is allocated and distributed; follow up on receivables older than 30 days; coordinate with outsourced advertising sales and provide updates every 3 weeks.
• Other Responsibilities – Maintain general ledger, program, and department codes in Sage Intacct; publish chart of accounts for national staff use; support national staff on accounting and finance questions and systems; cross-train to provide vacation/leave coverage; keep detailed lists of donations and related activities; support financial management competency of SAME National Office; assist with all matters related to accounting including tools such as Intacct, Bill, and Tallie;
  
  perform other duties as assigned.

Five years of general accounting experience.

Bachelor’s degree from an accredited university. Experience in a non-profit setting is preferred.

Proficiency in Microsoft Office Suite (Teams, Word, Outlook, Excel and PowerPoint). Knowledge of Sage Intacct, , Tallie, and Paylocity is preferred but not required. Ability to anticipate and resolve complex problems and exercise sound judgement. Excellent organizational skills and attention to detail. Desire to learn and be adaptable. Possess a positive attitude with ability and willingness to provide excellent customer service to internal and external members.

Ability to work in a team environment, be a self-starter, and demonstrate initiative. Excellent interpersonal skills that inspire trust, motivation, and confidence in internal and external stakeholders. Excellent written and verbal communication skills. Ability to work on multiple projects and tasks simultaneously, under varying deadlines, and prioritize as needed. Commitment to professional growth and organizational excellence.