Payroll Specialist

Details

This is where you'll do work that truly matters.

Schedule:

Full-time | 80 hours per pay period | Monday-Friday | 8 am – 4:30 pm. As a Payroll Specialist, you play a critical role in ensuring the timely and accurate processing of payroll across Vivie’s owned and managed organizations. You’ll be responsible for managing timekeeping systems, processing payroll, supporting compliance with federal and state regulations, and acting as a key point of contact for employee payroll-related questions.

• Competitive pay with employer-matched retirement and pay-on-demand options
• Comprehensive health and wellbeing benefits
• Generous PTO and holidays
• Career growth through scholarships and professional development
• Modern technology and meaningful perks

At Vivie, we value our people and offer a competitive pay range of $25.00/hr. to $27.00/hr. (hourly non-exempt) based on experience, qualifications, and location. Our comprehensive benefits package includes health coverage, wellness programs, and opportunities for professional growth.

• Process Payroll with Precision
  • Manage all aspects of payroll processing, including data entry, timesheet verification, wage garnishments, and time clock system updates, ensuring timely and accurate paychecks.
• Maintain Employee Records & Data Entry
  • Maintain payroll records and employee changes, collaborate with HR on benefit deductions and 403(b) contributions, and provide payroll-related support to staff. Verify all changes including status updates, tax exemptions, direct deposit information, insurance premiums, and employee demographics.
• Ensure Compliance & Reporting
  • Manage CMS-required PBJ reporting and maintain up-to-date knowledge of payroll rules and regulations to ensure accuracy and compliance in all submissions.
• Deliver Exceptional Support
  • Serve as a resource for payroll-related questions and issues, resolving concerns efficiently and with a high level of confidentiality and professionalism.
• Other Duties as Assigned
  • The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.

• Associate’s degree in a related field and at least two years of payroll experience.
• Knowledge of state and federal laws related to payroll and benefits administration.
• Strong math, analytical, and computer skills including experience with payroll software and Microsoft Office.
• Flexibility and adaptability to manage changing priorities and workloads.
• Ability to pass state mandated background checks.
• Physical capability to perform all essential job functions.
• Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.

• Employment Type:
  
  Hourly, non-exempt
• Leadership Received:
  Manager of Payroll
• Travel Requirements:
  No
• This role does not include supervisory responsibilities.

Vivie is an equal opportunity employer.

At Vivie, we follow all federal, state, and local laws that protect against discrimination. We’re committed to creating and maintaining a workplace where everyone is treated with fairness and respect. Discrimination of any kind — based on race, color, creed, religion, gender, age, marital status, national origin, sexual orientation, public assistance status, veteran status, familial status, disability, or any other protected characteristic — is prohibited.

We are dedicated to providing equal employment opportunities for all team members and applicants. That commitment extends to every part of employment, including recruitment, hiring, promotions, pay, career development, and all other conditions of employment. In addition, Vivie will provide reasonable accommodations to individuals with disabilities, in accordance with state and federal law.