Payroll & Benefits Specialist

About RRFB

About RRFB:
Great Job! Great Benefits! Family Friendly work environment! Help your neighbors who are struggling! If this sounds like something you want, this job is for you!

• Excellent Benefits - medical, dental, vision, 403b (Most employees pay less than $60 per paycheck for medical coverage)
• Amazing Time-Off - 13 paid holidays each year + 15 PTO Days each year + 2 Personal Days each year
• Leave work every day knowing that you ve helped your community

We will only consider resumes that show details about your work experience, not just employer and dates. We are also willing to train new employees.

Title: Payroll & Benefits Specialist

FLSA Status: Non-exempt

Manager: Director of People & Culture

Compensation: $20 to $23 per hour

Job Description

Position Overview

The Payroll & Benefits Specialist position is responsible for processing weekly payroll and maintaining employee time records, as well as directing the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, workers  compensation, life insurance, accident plan, flexible spending plan, retirement plans, etc.). This position provides excellent customer service.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, bonuses, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions
• Reconciles payroll to the general ledger and monthly bank statements
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
• Serve as primary contact for plan vendors and third-party administrators
• Coordinate transfer of data to external contacts for services, premiums and plan administration
• Evaluate and revise internal processes to reduce costs and increase efficiency
• Document and maintain administrative procedures for assigned benefits processes
• Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees
• Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans
• Allocate group health and dental claims monthly and review quarterly
• Audit the accuracy and performance of functions performed by benefits staff
• Perform plan audits
• Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs
• Provide customer service support to internal and external customers
• Develop communication tools to enhance understanding of the company s benefits package
• Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to in-office and remote employees of RRFB
• Maintains confidentiality in all sensitive matters
• Abides by the People & Culture department’s “people first” attitude; treats other RRFB staff members as internal customers
• Acts as a brand ambassador for Roadrunner Food Bank in all professional settings, both internally and externally
• Performs other related duties as assigned

• Excellent verbal and written communication skills in English
• Excellent interpersonal skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to…