Accounts Payable Specialist

About RRFB

Great Job! Great Benefits! Family Friendly work environment! Help your neighbors who are struggling! If this sounds like something you want, this job is for you!

• Excellent Benefits - medical, dental, vision, 403b (Most employees pay less than $60 per paycheck for medical coverage)
• Amazing Time-Off - 13 paid holidays each year + 15 PTO Days each year + 2 Personal Days each year
• Leave work every day knowing that you've helped your community

We will only consider resumes that show details about your work experience, not just employer and dates. We are also willing to train new employees.

Title: Accounts Payable Specialist

FLSA Status: Non-exempt

Manager: AP/Payroll Specialist

Compensation: $20 to $23 per hour

Job Description

Purpose

The AP Specialist represents the Food Bank as a customer service representative to provide excellent service to donors, vendors, and internal customers. The AP Specialist is responsible for Accounts Payable and other functions as assigned by the Accounting Manager and CFO.

Attains and maintains proficiency with financial accounting software

2 Months

Performs accurate mathematical computations for such things as rates, ratios, and percentages

1 Day

Performs coding and data entry for invoices

4 weeks

Pairs credit memos with invoices; completes data entry for credit memo information

4 Weeks

Files documents in Finance Shared drive or other appropriate location

1 Day

Documents new procedures for the procedure’s manual; updates changes to procedure manual as they occur

3 Months

Reviews Cold Storage billings for reasonableness and accuracy prior to sending billings

4 Weeks

Enters aggregate payroll information into financial software system

1 Day

Performs standard assessment of all payments greater than $5,000 for reasonableness

4 Weeks

Tracks unit costs of routinely purchased items; shares findings about anomalies in cost with appropriate staff

6 Months

Reviews expense reports and ensures that travel policies have been followed; follows up with Accounting Manager and/or CFO to report issues identified in the review

2 weeks

Prepares annual list of documents for destruction and presents list to CFO for final approval

2 weeks

Performs historic or trending analysis of expenses as requested by CFO or other staff

3 Months

Documents results of analyses with spreadsheets, graphs, charts or other means; maintains proficiency in use of data presentation tools

1 Week

Maintains top line knowledge about annual operating budget to factor into analysis

6 Months

Researches OIG database for exclusions for new vendors

1 Day

Completes credit applications and other routine requests for information

1 month

Invoices cold storage customers for monthly charges

6 months

Processes GRT for cold storage business

2 months

Invoices NMAFB for monthly expenses paid by RRFB

1 month

Assists with month-end and year-end closing responsibilities

6 months

Coordinates document destruction process/shredding with outside vendor

1 month

Completes both routine check runs and out-of-cycle check preparation

2 months

Prepares routine financial correspondence and reports

1 week

Processed petty cash reimbursements in accordance with RRFB policy.

2-4 weeks

Responds to vendors requesting routine information such as NTTCs

1 month

Assists in the planning and execution of the annual SEED conference and other special events as assigned

1 Month

Obtains W-9 forms from new vendors as needed

1 Month

Works collaboratively with internal and external customers to resolve problems

3 months

Communicates with individuals in other departments about invoices, receipts and other documentation needed to support payment of expenses

1 month

Takes calls from financial donors who wish to give over the phone

1 Day

Takes information from potential Cold Storage clients and facilitates formation of new relationships

1 Week

This job has no employee supervisory responsibilities. May supervise volunteers assigned to the department.

• Two (2) years’ experience in accounting
• One…