Accounts Payable Admin

Accounts Payable Admin

Summary/Objective

This position is responsible for ensuring the accurate recording and payment of all accounts payable within the company. In addition, the position will analyze certain accounts monthly to support the month-end closing process, and assist with the year-end financial audit.

• Review invoices and route for approvals
• Provide customer service to vendors
• Maintain the accounts payable system
• Prepare weekly and bi‑monthly check runs
• Manage vendor issues
• Prepare and review new vendor setup requests
• Maintain purchase orders for vendors
• Review and submit reimbursements for employees
• Reconcile vendor statements
• Complete credit applications
• Perform other duties and responsibilities as assigned

• 2-4 years of accounting experience or equivalent education
• Excellent computer skills, including experience with Microsoft Office products (Excel in particular)
• Prior experience with business or enterprise‑level software such as accounting (Sage, Timber Scan, Vena), HRIS (UKG, ADP, etc.), and/or other business software platforms (Procore, Salesforce, Power BI, etc.)
• Prior demonstrated experience analyzing administrative and business data
• Strong ability to organize, prioritize, and work under pressure and deadlines
• Excellent written and verbal communication skills
• Confident, articulate, and professional speaking abilities
• Excellent writing/editing and proofreading ability

• Communication Proficiency
• Concise and Impactful Verbal and Written Communication
• Analytical Skills
• Organizational Skills
• Time Management
• Team‑Building Skills
• Technical and Subject‑Matter Capacity
• Supportive Employee Interactions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, electronic office equipment, phones, photocopiers, filing cabinets, etc.

The position is largely sedentary; some filing or moving of small boxes/items may be required (lifting under 40 pounds, opening cabinets, reaching, bending, standing on a stool as necessary).

This is a full‑time non‑union position with scheduled hours of 40 to 50 hours per week Monday through Friday, possibly extended as required.

This position may require occasional travel.

2-4 years of accounting experience or equivalent education.

• Must pass a pre‑employment screen—including drug and alcohol screen, background check, motor vehicle records check, reference check, and physical (if applicable).
• Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier to drive a Jaynes vehicle).
• Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.

Jaynes Corporation requires that all employees be legally authorized to work in the United States. All employees must complete the federal Employment Eligibility Verification Form (I‑9) which will be entered into the federal E‑Verify system.

All employment decisions at Jaynes are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Jaynes Corporation offers an exceptional benefits package: medical, dental, and vision insurance; HSA; dependent care FSA; company‑paid and supplemental life insurance; long‑term & short‑term disability insurance; cancer, accident & hospital indemnity coverage; 401(k) and ESOP; bonus plan; paid holidays; up to 5 weeks of paid leave; onsite healthcare clinic; comprehensive wellness program (financial incentives, free weekly yoga classes, EAP, fitness membership reimbursement).

Regular part‑time employees and interns are eligible for limited benefits.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. They do not list every task an employee might be expected to perform, nor do they limit the supervisor’s right to assign additional duties or modify duties, even if seemingly unrelated to the basic job.